What are the responsibilities and job description for the Executive Administrative Assistant position at PakLab?
How does providing executive administrative assistance working 5-6 hours per day, 4-5 days per week for a leader in the contract manufacturing business sound? If interested, PakLab, a leading contract manufacturer specializing in health and beauty and household products, may be the place you have been searching for.
With three decades of professional product development service experience, we are setting a new standard in contract manufacturing. With our innate understanding of product design, development and formulation, as well as manufacturing and packaging mechanics, we work with our clients as a fully integrated strategic partner, creating innovative products from the bottom up. We employ a world-class team of Engineers, Chemists, Microbiologists, Lab Technicians, Designers and Packaging Specialists who oversee the process from conception to completion. Service is the cornerstone of our corporate culture, and we will devote whatever resources are necessary to ensure a complete understanding of our customers' needs in order to achieve their goals.
We are looking for an individual who enjoys working in a fast-paced, team-oriented environment and who likes a good challenge. This position is a great opportunity to learn more about the health and beauty industry as well as the contact manufacturing business, while offering the opportunity for the perfect work-life balance.
TYPICAL DUTIES AND RESPONSIBILITIES
- Provide clerical and high-level administrative support and assistance to the President and/or other assigned executives.
- Schedules and attends meetings on behalf of executives, taking notes, recording minutes and distributing, as required.
- Receives incoming communication or memos on behalf of executive staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
- Performs office tasks including maintaining records and ordering supplies/furniture.
- Prepares weekly/quarterly reports and presentations for Executive Team.
- Coordinates travel arrangements for employees throughout the organization.
- Tracks and maintains expense reports.
- Manages President's inbox and filters accordingly.
- Maintains President's schedule and travel.
- Receptionist duties when required.
- Assists in organizing company events.
- Performs other duties as assigned.
WORK EXPERIENCE/EDUCATION REQUIREMENTS
- Prefer 3 or more years of experience in an office setting. Manufacturing environment a plus.
- Post high-school education a plus with emphasis on Business Administration.
- Minimum typing speed of 45 wpm.
- Proficient in Microsoft Office - Word, Excel, PowerPoint and Outlook. Computer savvy.
- Excellent communication skills (verbal and written) and ability to interact with all levels within the organization.
- Superior problem solving, decision making and organizational skills.
- Possess high level of emotional intelligence.
- Exceptional understanding and practice of confidentiality.
- Extensive knowledge and experience of office administration, clerical procedures and recordkeeping systems.
OTHER QUALIFICATIONS
- Adaptable, able to move from one task to another without loss of speed or efficiency.
- Must be assertive, yet maintain professional demeanor.
- Able to meet deadlines.
- Self-starter who can carry out assignments with minimal guidance,
- Able to work in fast-paced environment.
- Must be detail-oriented, with sense of urgency and excellent time management skills.
- Extremely dependable, including punctuality.
- Must be able to maintain focus while maintaining productivity.
PHYSICAL REQUIREMENTS
- Able to lift and pull a minimum of 25 pounds occasionally.
- Requires sitting, walking, standing for lengthy periods of time.
- Requires use of computer equipment frequently (monitor, etc.).
- Certain areas require the use of safety equipment (safety glasses in the production/lab areas).
- Requires bending, pulling, pushing, reaching above shoulder, below waist levels.
Job Type: Part-time
COVID-19 considerations:
We practice COVID prevention cleaning steps, completion of COVID questionnaires, temperature monitoring, dining area table dividers, social distancing, hand sanitizer stations located throughout facility.
Ability to commute/relocate:
- Chino, CA 91710: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Microsoft Excel: 1 year (Preferred)
- Executive Administrative Assistant: 3 years (Preferred)
Work Location: One location