Legal Secretary

Title: Legal Secretary
Company: Palmer Legal Staffing
Location: San Francisco, CA
Status: Direct Hire
Salary: Up to $85K DOE

Job Description:
A prominent law firm focusing heavily in litigation is seeking a Legal Secretary for their San Francisco office to support their Partners and Associates. The secretary will handle billing for the attorneys and provide other administrative work. The hours are 9:00 a.m. - 5:30 p.m. and the position is remote until October 18th until transitioning to hybrid.

Job Responsibilities:

• Provide detailed and high-level secretarial and administrative support in a Secretarial Service Center (SSC) consisting of a team of two or three secretaries.
• Coordinate and maintain effective office procedures and efficient work flow, comply with policies and procedures set by the Firm, establish and maintain harmonious working relationships, and foster an atmosphere of teamwork and cooperation.
• Work effectively with other secretaries within the assigned SSC, provide occasional coverage to other SSCs on the floor when needed, and volunteer for overflow work assignments when time permits. Must be able to collaborate and work in a shared work space and be accessible to both lawyers and other secretaries.
• Work closely to mentor, share knowledge and best practices and answer any Firm policy and procedural questions for assigned Legal Secretary I incumbents. Provide guidance when necessary and lead by example.
• Schedule client meetings, reserve conference rooms, coordinate audio visual equipment and food needs via CovReservations.
• Register Firm guests through Passage Point.
• Coordinate all aspects of lawyers’ travel arrangements(domestic and international) and prepare travel itineraries, monitor and process travel reimbursements in a timely manner, maintain Outlook calendar, and monitor crucial due dates for lawyers as required.
• Organize, coordinate, and communicate pertinent information with other team members.
• Monitor lawyers’ incoming emails as directed and when required.
• Answer phones and direct callers as required.
• Receive, register, and assist visitors as required.

Job Requirements:

• High school diploma is required (College degree strongly encouraged)
• Understands PACER
• Prior secretarial work experience
• Excellent written and verbal communication skills.
• Excellent interpersonal and organizational skills.
• High attention to detail
• Ability to multi-task in a high paced environment and manage deadlines.
• Ability to prioritize and coordinate work
• Ability to maintain confidential information.
• Ability to manage workflow and delegate projects as necessary.
• Ability to think critically and analytically in a pressured environment.
• Ability to clearly and effectively communicate with various levels of staff within the organization.
• Ability to work productively and cooperatively with other employees.

How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.
About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.
Palmer Google Reviews = 4.7 stars, visit online to see what other Palmer candidates have to say about us. You are more than just a “number”!
Visit www.plsdc.com and view our job board, contact a recruiter, link to our Facebook and LinkedIn pages.

Job Type: Full-time

Pay: Up to $85,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Office: 1 year (Preferred)

Work Location:

• One location

Work Remotely:

• Temporarily due to COVID-19

Work Location: One location