Executive Assistant

Executive Assistant

Palomar Health Rehabilitation Institute - Escondido, CA

Kindred Healthcare and Palomar Health have signed a Joint Venture and opened a new acute inpatient rehabilitation hospital.  The two-story, 58,000-square-foot facility features 52 inpatient beds and is located on the campus of Palomar Medical Center in Escondido, California. The new hospital offers treatment services to a variety of rehabilitation patient types, including brain injury and stroke patients. This is San Diego County’s first standalone rehabilitation hospital.

Our culture of caring for our patients and residents begin with our core values – our employees.  We are committed to fostering professional growth and dedicated healthcare teams that make us the provider of choice.  We embrace a diverse workforce and understand that hiring outstanding people is the key to providing quality care – and quality care is what we do every day!

JOB SUMMARY:

Provides administrative support to the CEO and Administrative team (as needed) for general office duties.  Responsible for credentialing and physician files.

ESSENTIAL FUNCTIONS:

• Manages routine operations and special projects for the hospital as assigned.
• Handles all correspondence for the leadership team
• Assists CEO in all assigned administrative duties.
• Provides clerical support and completes special projects for the Medical Director, Committee Chairs and Medical Staff.
• Maintains and secures files for Medical Staff Credentials.
• Has lead responsibility for acquisitions of all information required in the process of credentialing an applicant physician as needed.
• Makes sure a physician’s credential file is complete prior to presentation to the Credentials Committee or Medical Staff Executive Committee as needed
• Maintains confidentiality and confidential information.
• Records, transcribes, and types memos and/or minutes relevant to meetings and committees.
• Keeps calendar and schedules meetings as assigned.
• Types and distributes any necessary letters, memos, and statistical reports.
• Coordinates the flow of information
• Answers the telephone, screens calls, and refers to individuals appropriately
• Maintains and promotes positive image of the facility.

• HS Diploma/GED required; College level education preferred
• Minimum of 2 years of experience in healthcare setting preferred
• Must have experience in handling confidential information.
• Extensive knowledge of office administrative duties.
• Excellent computer skills.
• Excellent communication skills.
• Ability to work harmoniously with other personnel.
• Ability to deal tactfully with, patients, hospital staff and the general public.
• Must be able to follow written and oral instructions.
• Must be able to read, write and speak the English language.