Project Specialist

Due to a growing portfolio, we are currently looking for Project Specialists to be based in Lithuania with flexible working hours

A Project Specialist I works closely with the Project Leader and Functional Leads on project management tasks during the entire project life cycle, contributing to achievement of study deliverables. A Project Specialist I will be predominantly assigned to late phase and enterprise projects however, depending on the acquired experience and independence, an assignment to earlyphase projects and Biotech& Emerging client's projects can be considered.

• Serve as liaison for Project Leader, Clinical Operations Leader and Data Operations Leader and team members.
• Support organization of meetings including: meeting materials, presentations, binders, invitations, travel and room arrangements. Track and confirm investigator meeting attendees, distribute information about meetings to the study team.
• Request project resources and control resource utilization.
• Arrange and assist telephone conferences, client meetings, investigator meetings as appropriate.
• Ensure an up-to-date team list is available in the central document repository including tracking of absences and vacation lists in the central document repository, if required.
• Compose professional business correspondence on behalf of the Project Leader/ Clinical Operations Leader and Data Operations Leader. Print, copy, and fax and/or mail correspondence, reports, documents, etc.).
• Assist in maintaining applicable systems according to data entry guidelines.
• Assist team members with collecting and preparation of study specific documentation, customization of forms, add version-control as well as filing in the Electronic Documents Management System.
• Request Study related supplies and arrange distribution.
• Control team workload in the project.
• Control of pass through costs invoices.
• Complete routine administrative tasks in a timely and professional manner.

• Maintains project tracking databases, compiles data for reports, and other project-related materials
• Organizes incoming and outgoing correspondence for project management
• May be responsible for managing project document storage
• Responsible for updating the project plan as needed and collaborating with the PL/TL to execute the plan.
• May provide technical support to the Project Lead/Project Manager/Technical Lead and project team through the use Microsoft Word, Excel, ProjectView, and internal PAREXEL systems