Event Sales Coordinator

The Event Sales Coordinator helps to book, sell, plan, and deliver events. Primary efforts include menu planning, agenda setting, and room setup for banquets, special events and meetings for businesses and individuals.

Essential Duties & Responsibilities

Event Sales

• Meet and exceed monthly/quarterly/annual sales targets.
• Implement aggressive, ongoing sales campaigns to market the Club’s banquet operations and capabilities to members.
• Actively solicit new business and respond to event inquiries to “sell” and “close” profitable catering business.
• Make daily outbound marketing and sales calls to guests and members attending upcoming and past events to promote the Club’s event and banquet capabilities.
• Schedule and conduct venue tours with prospective clients and members.
• Track and manage Sales and Customer/Member information (inquiry through contract signing) in CRM (Salesforce).
• Help members plan unique events, including menus, entertainment, theme, decorations, and other aspects that best meet their needs and will exceed their expectations. Seek opportunities to “upsell” members on items and services that will enhance their experiences and bring additional value to the Club.
• Process event/banquet orders (“finalize the sale”) and complete the documentation required for each individual event sale.

Event Operations and Supervision

• Work closely with the Sales Team, Banquets Manager, F&B Manager, and third-party vendors, to ensure Club staff delivers events as promised and to Members’ expectations.
• Work closely with the Executive Chef to prepare menus for corporate and social functions.
• Work closely with the F&B Manager to select and design banquet bar packages and wine lists that meet Members’ budgets and the Club’s pricing strategy.
• Work closely with Management to ensure appropriate use of function spaces and menu pricing to maximize Club profit margins.
• Coordinate and assist with the set-up and delivery of assigned banquet events.
• Create floor plans and send them to the event contact for confirmation prior to the event.
• Attend weekly department meetings to ensure office, Operations and Kitchen staff know all event details.
• Be present at events to coordinate with clients, catering staff, facility operations and culinary staff.
• Assist Management in developing, implementing, monitoring and achieving the Catering Department’s budget and annual sales goals.

Other Responsibilities

• Ensure compliance with State and local health and safety regulations.
• Maintains knowledge of other Clubs and industry trends.
• Attend Management meetings and training sessions.
• Support all Club initiatives and programs as requested by management.
• Other tasks as assigned by management.

Job Type: Full-time

Pay: $42,500.00 - $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Paid training

Compensation package:

• Commission pay

Schedule:

• Evenings as needed
• Weekends as needed

Experience:

• sales: 2 years (Required)

Work Location: In person