Administrative Assistant / Legal Secretary Trainee

Job Summary:
We are seeking a highly organized and detail-oriented individual to join our team as a Administrative Assistant / Legal Secretary Trainee. In this role, you will be responsible for providing exceptional administrative support and ensuring smooth operations of our office. The ideal candidate will have excellent communication skills, strong organizational abilities, and the ability to multitask effectively.

Responsibilities:
- Greet and welcome visitors in a professional and friendly manner
- Answer phone calls, take messages, and direct calls to the appropriate person or department
- Schedule appointments and maintain calendars for attorneys
- Perform general clerical duties, such as filing, photocopying, and filing on JEFS (online filing system)

- Assist Legal Assistant and attorneys with deadlines (preparing exhibits, deliveries as needed, etc.)
- Manage incoming and outgoing mail
- Assist with organizing meetings and preparing meeting materials (such as oral depositions and meetings with experts)
- Maintain office supplies inventory and place orders when necessary
- Provide administrative support to real estate department, as needed

Qualifications:

-High School diploma or GED
- Previous experience in a clerical or administrative role is preferred but not required - WILLING TO TRAIN!
- Proficient in using office software applications (e.g., WordPerfect and Microsoft Excel)
- Familiarity with phone systems and other office equipment
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent verbal and written communication skills
- Ability to maintain confidentiality of sensitive information
- Detail-oriented with a high level of accuracy in work

Our staff has a generous holiday schedule (10 holidays a year), are eligible for health insurance (including vision and dental),, paid sick leave, and vacation (accrued after first year). Annual discretionary bonuses are dependent on your performance, and the law firm’s performance.

If you are interested, and you think you might fit the bill, please send me a letter (or email) expressing your interest, a brief resume, detailing your school and work experience.

Job Type: Full-time

Pay: From $30,000.00 per year

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Honolulu, HI 96813: Relocate before starting work (Required)

Work Location: In person

Salary : $30,000