HR/Payroll Generalist

Description

Position Summary: Supports the firm in its delivery of quality legal services to clients by providing effective employee payroll, benefits and other HR functions to the firm while also working collaboratively and cooperatively with others in a team-oriented environment. 

Principal Duties:

• Provides daily HR and Payroll support to employees of the Firm
• Manages projects and/or participates as a project member on HR & Payroll initiatives
• Overall maintenance of HRIS system(s), data integrity, end-user training and assistance
• Updates payroll system to incorporate changes and additions (timekeeping, deductions, tax withholding, etc.)
• Runs overtime reports for prior week to ensure the employee has supervisor approvals and alerts HR Director to anomalies
• Reviews employee hours for discrepancies, approves timesheets in the system 
• Resolves end-user time keeping issues (i.e. logins, corrections, time off requests, etc.)
• Ensures compliance of all federal, state and local laws relating to HR and Payroll
• Works closely with management and employees on initiatives related but not limited to improving work relationships, building morale and improving retention
• Provides payroll summary data to Accounting as required
• Processes 401(k) contributions congruent with payroll
• Accurately updates benefits enrollment information across all platforms including but not limited to enrollment, terminations.
• Reviews benefits invoices to ensure that appropriate changes have been recorded
• Respond to employee inquiries and assist in resolution of all benefits issues
• Creates personnel file for new hires and sets up same in payroll system
• Completes NJ Disability and Family Leave Insurance forms and sends to State for processing, tracks employees’ supplemental payments and enters into payroll accordingly
• COBRA process for terminated employees
• Multiple Worksite reporting for the state of NJ
• Provides data and ensures ACA compliance
• Processes employment verifications for current and former employees
• Statutory reporting as assigned (OSHA, NJ Equal Pay, EEO-1, etc.)
• Performs employee relations tasks when HR Director is unavailable
• Coordinates special events for employee recognition
• HR filing
• Ad-hoc Reports
• Other tasks as reasonably assigned

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

ABILITIES REQUIREMENTS: 

• Bachelor’s Degree in Human Resources, Business Administration, Management or related, Experience will be accepted in lieu of education
• Must have experience processing payroll and HR functions.
• Excellent organizational skills and attention to detail
• Ability to adapt to new technology and procedures
• Ability to work in a deadline driven environment
• Ability to work in a collaborative and pleasant manner with others 

TECHNICAL SKILLS:  

• Up to date knowledge of federal and state law as it pertains to employee benefits and wage and hour
• Knowledge of HRIS software, preferably Paylocity
• Proficient use of PC with thorough knowledge of Microsoft Office.
  • Advance-level of use on Outlook, Excel, and Word
• Understanding of office equipment, i.e. copiers, scanners

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle materials; clearly speak and hear; occasionally required to stand; walk, stoop, reach and/ or kneel.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The employee may also need to lift and/or move up to 10 pounds.

WORKING CONDITIONS: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate.