Maintenance Manager

Maintenance and Special Projects Manager

Parkview Services, a non-profit organization in Shoreline, WA, owns and manages 68 scattered-site residential rental properties serving more than 190 low-income people with Intellectual and Developmental Disabilities (IDDs). Our Affordable Housing Program rental properties include 57 single family homes and 11 condominium units scattered throughout King, Snohomish and Pierce Counties. Visit www.parkviewservices.org to learn more about our Affordable Housing Program.

SUMMARY

The Maintenance Special Projects Manager is part of the Affordable Housing Program team at Parkview Services. This position is responsible for assisting with the management of projects in Parkview Services Affordable Housing Program Portfolio, performing routine and preventative maintenance, ensuring compliance with funder contracts, and assisting in development activities.

PRIMARY RESPONSIBILITIES

Maintenance [60%]

Maintain Affordable Housing Program housing portfolio:

• Conduct routine inspections – ALL homes once per year (average of one day a week; 25% of your time). Complete inspection document and submit to AHP Manager and AHP Project Manager for review. Repair any minor issues identified during inspection and in cooperation with management schedule any work orders or hire contractor to perform work.
• Perform preventative maintenance
• Handle basic repairs and maintenance
• Oversight of contractors when professional repairs are necessary
• Point Person for Funder Inspections (write report, take pictures submit to AHP Manager for review and begin scheduling work items identified during inspection then once Inspection results received from funder reconcile and ensure any additional required work orders are complete)
• Team leader for Maintenance Technician (including job scheduling and troubleshooting)
• House File Maintenance (establish filing system in the Cloud and keep it current)
• Ensure asset list is current and accurate
• On Call Availability: must occasionally be available to field and respond to emergency calls nights and weekends.

Project Management [30%]

• Develop, execute, track and manage Affordable Housing Program housing portfolio and projects in accordance with Capitol Needs Assessments (CNAs), highest need, and property reserves, in collaboration with Affordable Housing Program team. As an example: schedule painting of houses and repairs/replacements of roofs.
• Review and compare consultant proposals.
• Track and manage consultant agreements for review, including invoices and change orders.
• Review construction plans for consistency.
• Organize, update and maintain project specific files and systems.
• Reconcile AHP Credit Card Statement each month, assemble receipts and submit to AHP Manager for approval and then forward to accounting.

Housing development [5%]

• Assist with gathering due diligence materials.
• Establish and maintain familiarity with major local municipalities development processes and locate entitlement, permit, and code documents/information/history.
• Assist with research and preparation of grant applications.

Contract Compliance [5%] [Continuous]

• Be well versed in Affordable Housing Program Funder Contracts
• Organize, update and maintain files, systems and processes in accordance with Funder Contracts.

Program Duties - Other [as needed]

• Provide backup support to Affordable Housing Program staff as needed.

QUALIFICATIONS

• Bachelor’s degree or equivalent experience required. One year's experience in project coordination is required. Three years' experience is preferred.
• The successful candidate will be committed to affordable housing development and preservation and have an aptitude and ambition for continued proficiency in contract compliance, project management, and home maintenance.
• Must be able to simultaneously coordinate multiple projects.
• Must have excellent organizational, written and verbal communication skills and be a team player.
• Must have proficient knowledge of Microsoft Excel.
• Candidates should be able to work independently, be detail oriented, be comfortable with uncertainty and have strong mathematical, oral, written and analytical skills.
• This position will work with the Project Manager, Program Assistant, Maintenance Staff, and Program Director, supporting their work, taking on duties summarized above plus other tasks as assigned.
• Must pass criminal background check. This position will have frequent encounters with vulnerable adults. Therefore, all applicants must be eligible for this position pursuant to RCW 43.43.842.

SKILLS ABILITIES

• High level of follow through and follow up.
• Exceptional organization.
• Maintain and utilize strong verbal and written communication skills.
• Ability to develop a strong understanding of construction document organization.
• Understand basic consultant roles in a project structure (architect, structural, civil, etc.).
• Familiarity with service agreement contracting and consultant contracting.
• Skilled in the use of hand and power tools.
• Experience performing routine maintenance.

Benefits for Full-Time Employees

• Medical, dental and vision
• Flexible Spending Account
• Health Savings Account
• Disability Insurance
• 403(b)
• Paid vacation leave, sick and safe leave, and holidays
• Reimbursement for POV mileage
• Yearly uniform allowance
• Cellular phone subsidy

Compensation

• $65,000-$68,000 per year

Parkview Services is an Equal Opportunity Employer and believes diversity is about recognizing, respecting and valuing differences based on ethnicity, gender, color, age, race, religion, disability, national origin and sexual orientation. It also includes an infinite range of individual unique characteristics and experiences, such as communication style, career path, life experience, educational background, geographic location, income level, marital status, military experience, parental status and other variables that influence personal perspectives.

Job Type: Full-time

Pay: $65,000.00 - $68,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Experience level:

• 3 years

Schedule:

• Monday to Friday
• On call

Work setting:

• In-person

Ability to commute/relocate:

• Lynnwood, WA: Reliably commute or planning to relocate before starting work (Required)

License/Certification:

• Driver's License (Required)

Work Location: One location

Salary : $65,000 - $68,000