Accounts Payable Associate

PARR is the single and total source for home building supplies, solutions, and service for professional home builders of large and mid-sized communities and single custom homes, and for motivated homeowners working on home improvement projects. Our customers and community members know they can rely on us to be the total source of home building supplies and solutions with legendary customer service and quality products.

Headquartered in Hillsboro, PARR has grown considerably from its start in 1930 as a single lumberyard, to one of the Pacific Northwest's most respected brands.

We know that without great people, we can't be a great company. Voted the sixth top place to work in Oregon in 2023, we offer industry-leading benefits:

• Everyone starts earning 2 weeks of vacation per year on day 1, and gains an additional day every year worked up to 4 weeks off
• Employee paid sick days
• 7 holidays
• 2 medical plan options, one with no paycheck deduction (HSA) and our standard plan with a very low $1,250 deductible
• Dental, Vision, EAP (Employee Assistance Program)
• Massage, Chiropractic and Acupuncture coverage
• FSA (Flexible Spending Account) and Childcare pretax spending programs
• HSA (Health Savings Account) - PARR will match up to $600/year
• Up to 50% match on the first 6% you contribute to your 401(k) after 1 year of employment and fully vested at the end of your 3rd year
• In addition to the 401(k) match, there a 3% profit share contribution to the 401(k), with Board approval
• Tuition reimbursement (up to $2,500/year)
• Annual profit sharing (every full time employee who worked the full year earned a minimum of $2,750 for the 2022 year)
• $1,000 referral bonus

PARR Promotes!

We have a transparent pay structure, and love to promote from within. Our current CEO started with the company as a driver and by being open to change and a self-starter he climbed the ranks to the role he has today. There are many members of our management team who started their careers in our entry-level positions. If you're willing to work hard, there's no reason you won't earn regular merit increases and promotions. There is a LOT of opportunity - PARR is growing fast!

We value our employees like family and are constantly working to provide a safe place to work for our employees. Most of our locations are not open past 5 and all our locations are closed on Sundays.

Our company mission is Legendary Service through Teamwork, and we take that seriously. When you join our team, you're joining a family owned company that's been in business for 90 years, with a well-established reputation as a leader within the building material supply industry in the United States.

Job Purpose

The Accounts Payable Coordinator is responsible for coding and entering vendor invoices, processing expense reports, verifying 3-way match of inventory purchases and checking for accuracy, approvals and policy adherence. This position will investigate, research, and resolve vendor billing discrepancies as well as answer employee and vendor questions. This role is vital to fulfilling our mission of Legendary Service Through Teamwork because without a high level of organization, accurately managed details and prompt turnaround of all organizational tasks we would not be able to continue to provide the level of service to which we aspire.

The Accounts Payables Coordinator reports directly to the General Manager at Cascade and works closely with the Sales Team, Purchasing, Operations and vendors.

The pay starts at $24.54 - $28.53 depending on experience.

Duties and Responsibilities

• Review, code and enter all payables into accounting system for payment.
• Processing vendor invoices within vendor payment terms
• Investigate, research, and resolve discrepancies between receiving documents, inventory purchase orders, vendor invoices and credit memos for multiple locations.
• Perform check runs ensuring that payables are pulled from the accounting system to meet vendor prompt pay terms and includes necessary remits
• Processing vendor invoices within vendor payment terms
• Review vendor account statements; request missing invoices and credits as needed
• Void and reissue check payments when needed and document/record appropriately
• Process manual expense, petty cash reports and monthly rent
• Review outstanding check list and send letters to recipients to determine if replacement check needs to be issued
• Re-class stale dated checks to unclaimed property and maintain documentation
• Ensure compliance with corporate AP policies, procedures and controls
• Setup and maintain vendor master files, including securing W9s for all vendors
• Participate in month-end and year-end close activities
• Participate in the issuance and reporting of 1099s
• Research and respond to internal and external vendor invoice or payment inquiries
• Participate in the development of AP solutions and requirements for new applications and enhancements to the AP processes

Qualifications and Interpersonal Skills

• Knowledge of accounting principles, practices, and protocols
• Two-years of experience using computerized accounting and perpetual inventory system.
• Two years' prior work experience processing Accounts Payable using an inventory-based PO system preferred
• Proficiency in Word, Excel and Outlook
• Ten-key by touch
• Ability to adhere to company procedures, policies and protocols as set forth in the Hourly Employees Handbook
• Ability to work cordially, professionally, diplomatically and with a high level of customer service in a dynamic environment
• Demonstrate sound judgment in dealing with sensitive business matters with internal and external customers of all types. Must maintain confidentiality and accuracy of all information related to company finances and records, particularly, cost of goods purchased and sold
• Ability and willingness to identify processes, tools and/or procedures that may be improved upon in an effort to improve the workplace and outcomes for our customers
• Ability to communicate with all levels of management and employees at a high skill level and speak effectively in front of groups. Communication can include, but is not limited to: in-person (verbal and non-verbal), written, e-mail, telephone and public speaking to medium size groups
• Strong focus, planning, organizational and time management skills with the ability to manage changing priorities, handle multiple projects, and do what is necessary to meet deadlines, while maintaining a high degree of attention to detail and accuracy
• Ability to function independently, as part of a team, and as a leader within your own sales cohort with a positive attitude, strong work ethic and commitment to excellence
• Ability to think and respond quickly, positively and professionally to constantly changing circumstances

Working Conditions

This position is at the Cascade Wholesale Hardware Location in Hillsboro, OR. The office setting is fast paced and inter-active with multiple departments. The position is Monday through Friday, with the possibility of overtime or weekend hours during year-end or in association with a special project.

Physical Requirements

• Ability to sit and/or stand for extended periods of time
• Ability to work indoors in a normal office environment for an entire day
• Must be able to grasp, talk, hear, and operate a computer and keyboard.
• Must be able to lift/push/pull up to 20 pounds and carry objects 50 feet
• Must be able to drive a vehicle when necessary

The above is intended to describe the general content of, and requirements for, the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements, and does not limit the assignment of additional duties at the discretion of the supervisor.

Salary : $25 - $29