What are the responsibilities and job description for the Senior Office Assistant, Arts and Sciences position at Pasco-Hernando State College?
Overview
Provides administrative assistant services to the Academic Dean and faculty support services to the Division faculty
Responsibilities
1. Performs receptionist and clerical duties, gives information, and maintains effective community and campus relationships.
2. Prepares, distributes, and files Division communications.
3. Maintains and provides security for Division administrative faculty and student files, tests, and course materials.
4. Orders office and faculty supplies and textbooks, test banks, and all other ancillary materials.
5. Maintains program manuals, course objectives and syllabi.
6. Assists the Dean in monitoring the contract renewal process with any affiliate agency.
7. Schedules faculty applicant interview appointments for the Dean and prepares related communications and personnel forms, as required.
8. Works with full-time and part-time faculty members to assist with typing, copying, scanning, textbooks, course materials, tests, syllabi, etc.
9. Processes instructor evaluations by students.
10. Assists the Dean with scheduling students for advisement.
11. Coordinates use, maintenance, and repair of Division copier, typewriters, scanners, printers, etc.
12. Maintains use of West Campus Division rooms and works in cooperation with the Assistant Dean of Instructional Services for other use of facilities for USF courses, St. Leo courses, and Weekend College.
13. Inputs schedules of classes into the CSRS System.
14. Inputs budget requisitions and Capital Outlay budget ordering into the CFRS System.
15. Assists the Dean with payroll, BPE Certification, and distribution for the Division (fulltime and part-time faculty).
16. Performs other duties as assigned.
Minimum Qualifications
Standard High School diploma or GED
Knowledge, Skills, and Abilities
• Must be able to perform a wide variety of general office duties with special emphasis on clerical skills and accuracy in keyboarding • Must have excellent customer service and communication skills • Must have Word processing skillsPreferred Qualifications
Knowledge of additional software programsSalary : $15 - $0
