Construction Project Coordinator

Classification: Salary (exempt)

Status: Full-time (40 hrs)

Supervisor: Construction Project Manager

Salary Range: $40,000 - $45,000

Summary

Passaic County Habitat for Humanity (PCHFH) builds energy efficient, healthy, affordable homes and is seeking a full-time hands-on Construction Project Coordinator for related office work and field oversight. This individual would be responsible for overseeing the Construction department electronic and paper files, and would collaborate with the Construction Project Manager on building permits and project inspections. A successful Construction Project Coordinator would advance and ensure homes are delivered on schedule and on budget, while ensuring compliance with local and state building codes, grant obligations, and Paterson Habitat for Humanity's mission, values, policies, and procedures.

Responsibilities

Responsibilities include but are not limited to the following:

• In Support of the Construction Department Co-Construct software (50%)
• Ensures all electronic Co-Construct and hard file contracts, proposals, and quotes are properly filed.
• Assists when needed in preparing Sub-Contractor Bids, Contracts, and MSA (Master Services Agreement) in Co-Construct
• Tracks all bids and ensures all bids meet scope of work requirements
• Assist with Audit Record keeping (30%)
• Tracks sub-contractor invoices, vendor invoices, etc.
• Tracks sub-contractor insurance
• Tracks sub-contractor pre-qualification forms
• Tracks sub-contractor W-9s
• Tracks Tax Exempt forms
• Assist with permit and project development process (15% Role)
• Ensures all electronic and hard file contracts, proposals and quotes are properly filed.
• Manages recordkeeping of permit jackets in both Co=Construct and hard files
• Assists in planning and tracking permit submissions
• Ensures all permit submission are copied for PHFH records
• Track proposals and invoices for professional services
• Assists with Project Inspections (5%)
• Participate in project design meetings and propose improvements if necessary
• Evaluate potential problems and technical hitches and develop solutions
• Plan and manage team goals, project schedules and new information
• Other duties as assigned

Qualifications:

• College degree or equivalent experience.
• Minimum of 2 years comprehensive construction management experience
• Demonstrated track record of thorough administrative ability.
• Vendor/ subcontractor management experience preferred.
• Effective communications skills.
• Ability to work with diverse groups of people, as a team. Focused on building relationships.
• Ability to work independently, with little supervision
• Ability to exercise judgment and discretion is critical to success
• Must be professional, and able to set priorities and cope with competing demands in a fast-paced environment.

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person