Executive Assistant

Executive Assistant Responsibilities:

• Light receptionist duties
• Greet visitors
• Provide general assistance for the duration of the visit
• Sign for packages, check mail, and create necessary shipments
• Office upkeep – keep clean, manage cleaners, manage maintenance requests, organize files, supply closets and keep lab organized
• Vendor coordination, printing and shipping, and conference room appearance/functionality
• Facilitate ordering of office supplies
• General office needs (printers, etc)
• Order groceries for the kitchen (stocks fridge)
• Assist with and planning all events including hosting suppliers, distributors and other guests, off-sites, team meetings
• Calendar management for the CEO and the COO
• Manage travel profiles with all personal travel information and preferences for the CEO and COO
• Handle sensitive/confidential information requiring a high level of discretion
• Act as an extra pair of eyes and ears to the CEO, execs and company - always operates with a strict level of confidentiality and discretion; raise opportunities for improvement or concerns to the CEO / key stakeholders when appropriate
• Assist the CEO and COO with scheduling, travel, etc - anticipate scheduling conflicts and prioritize meetings
• A positive attitude and an ability to juggle multiple demands simultaneously are a must!
• Develop a good working relationships team members in all levels of staff

Executive Assistant Requirements:

• 3 years' experience as an Executive Assistant or similar role
• Bachelor’s Degree preferred
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• High level of proficiency with Microsoft office, especially Excel
• Demonstrates initiative, flexibility, teamwork, and anticipates and resolves problems
• Ability to work independently and in a high energy, team-oriented atmosphere

By applying for this position, we are collecting personal information from you. Please read our privacy notice in the link below for information on how we collect and process your personal information

https://patcobrands.com/collection-for-california-employees/

Job Type: Full-time

Pay: $65,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Executive Assistant: 3 years (Required)

Work Location: In person

Salary : $65,000 - $85,000