Administrative Assistant
Job Posting for Administrative Assistant at Pathways Vermont
Administrative Assistant - $1500 Hiring Bonus Available*
The Company: Pathways Vermont is a dynamic nonprofit agency committed to permanently ending homelessness and offering innovative mental health services through ongoing supportive social work.
The Role: The Administrative Assistant is a part time position and is an integral part of the fast-paced, innovative administrative team. The Administrative Assistant role provides administrative, clerical and reception support for Pathways Vermont’s offices and programs throughout Vermont.
Available Positions: 1
Location: In Person (South Burlington, VT)
Schedule: Part Time (8-10 Hours per week), Flexible Schedule
Supervisor: Finance Director
Application Requirements
A Cover Letter and Resume are required with your application.
Job Responsibilities
The Company: Pathways Vermont is a dynamic nonprofit agency committed to permanently ending homelessness and offering innovative mental health services through ongoing supportive social work.
The Role: The Administrative Assistant is a part time position and is an integral part of the fast-paced, innovative administrative team. The Administrative Assistant role provides administrative, clerical and reception support for Pathways Vermont’s offices and programs throughout Vermont.
Available Positions: 1
Location: In Person (South Burlington, VT)
Schedule: Part Time (8-10 Hours per week), Flexible Schedule
Supervisor: Finance Director
Application Requirements
A Cover Letter and Resume are required with your application.
Job Responsibilities
- Pickup mail from PO Box
- Sort and track mail
- Electronically distribute mail throughout the agency using email as well as maintaining organized files of documents in google drive
- Flag mail that is time sensitive to be processed first
- Notify supervisor if mail processing is backlogged
- Deposit cash and checks following a multistep process
- Process expense requests for incoming invoices and bills by determining payment amount, selecting appropriate funding source(s), completing request and giving to appropriate supervisor
- Send out mailings
- Attendance at the annual All Staff and Programmatic Retreats is an expectation of employment with Pathways Vermont, unless excused by the employee’s manager/HR. Retreats are held on workdays, during normal working hours, and are fully paid.
- Other Duties as assigned
- Strong attention to detail and ability to work with spreadsheets
- Ability to maintain strict confidentiality required (including in in-home, remote setting)
- Experience with google suite or ability to learn new software
- Excellent communication and writing skills
- Willingness to self-reflect, learn, and practice new ways of being in relationships
- Risk and discomfort tolerance
- Almost constant operation of a computer and other office machinery.
- Regular, repetitive movement of hands and fingers including substantial movements of wrists, hands and fingers for typing and/or writing, grasping paperwork, using technology equipment and other tasks.
- Mostly sedentary work in a seated position.
- Occasional standing, walking, stooping, kneeling or crouching, reaching with hands and arms and light lifting.
- Frequent utilization of close visual acuity and reading from a computer screen, must be able to read information captured in type and free hand form.
- Part-time, non-exempt hourly
- 8-10 Hours Weekly (3 Separate Shifts)
- $20 per hour
- $1500 Hiring Bonus Available*
- Hiring bonus will be paid out in the first payroll cycle after the successful completion of the 60 day Orientation period
- Access to a wide variety of Pathways facilitated trainings including Intentional Peer Support
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