Administrative Assistant

PBF Energy Inc. (NYSE: PBF) is one of the largest independent refiners in North America, operating, through its subsidiaries, oil refineries and related facilities, has an immediate need for a talented Administrative Assistant located onsite at our Company headquarters located in Parsippany, NJ.
The Administrative Assistant will provide support to an executive member and team.

PRINCIPAL RESPONSIBILITIES:

• Provide administrative support to the executive management team in Commercial including:
• Answering, screening and qualifying incoming calls
• Calendar management including scheduling of appointments, meetings and conference calls, venue reservations, agendas, displays, rentals, catering, and printed materials
• Producing presentation materials using advanced PowerPoint skills, including taking information and converting it to a fully formed presentation both in content and in creativity
• Advanced spreadsheet creation using MS Excel
• Coordinate domestic and international travel arrangements and prepare itineraries
• Prepare and reconcile expense reports
• Compose & edit correspondence and memoranda, and prepare, transcribe, compose, type, edit, and distribute agendas and minutes of various weekly and monthly meetings
• Coordinates purchasing of specialty items as requested
• Manage vendor/supplier contacts and work towards achieving desired business outcomes
• Research information as requested
• File and document management
• Back up coverage for other support staff and receptionist as needed
• Assist the senior team with various projects and assignments as needed

JOB QUALIFICATIONS:

• 5 years’ experience working in an administrative function supporting multiple teams/managers, preferably in a corporate environment or manufacturing company.
• College Degree preferred
• Strong knowledge of MS Office including Excel, Word, PowerPoint and Outlook
• Experience in extensive calendar management in Outlook and coordination of conference calls, meetings, and business travel for team and staff
• Excellent writing, editing and proofreading skills
• Must be able to demonstrate integrity and professionalism when handling confidential information
• Excellent communication and organizational skills
• Ability to multi-task and manage shifting priorities
• Must be able to work independently as well as within the team

• ONLY CANDIDATES MEETING THE ABOVE REQUIREMENTS WILL BE CONSIDERED
• FOR SERIOUS CONSIDERATION, PLEASE INCLUDE YOUR SALARY REQUIREMENTS​

Please note – We thank all respondents for their interest in PBF Energy, however, only those selected for an interview will be contacted. No Phone calls please. Placement agencies or recruiters need not respond. All resumes submitted by search firms to any employee of PBF via email, the Internet or in any method without a valid written search agreement will be deemed the sole property of PBF. No fee will be paid in the event the candidate is hired by PBF Energy Company as a result of the referral or through other means. PBF is an equal opportunity employer. This position is subject to federally mandated drug/alcohol testing.

Job Type: Full-time

Pay: $30.00 - $35.00 per hour

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Parsippany, NJ 07054: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Administrative Assistants & Receptionists: 10 years (Preferred)
• Calendar management: 10 years (Preferred)

Work Location: One location