What are the responsibilities and job description for the Project Manager Assistant position at PBK Architects?
Project Manager Assistant (PMA)
Responsibilities Summary
Project Manager Assistant will perform administrative and office support duties including word processing, data entry, the creation and editing of documents in Microsoft Office (Word, Excel, PowerPoint, Bluebeam), and internet research.
RESPONSIBILTIES
- Maintenance and development of project deliverables (i.e. contracts, meeting agendas, meeting minutes, observation reports, submittals, punch lists, project close-out documents, etc.).
- Maintain filing systems to ensure proper and timely handling of correspondence, documents, materials and records.
- Assist with the word processing, formatting and editing of specifications. Follow pre-determined style guides and templates. Organize the formatting/editing process through electronic information management tools.
- Assist with contract administration responsibilities including organizing and maintaining project files during Bid/Construction/Closeout phases. Maintain logs of Submittals, Change Order Requests, and Requests for Information, as well as other general construction administration responsibilities.
- Assist in Agency document management of multiple projects from design thru certification phases.
- Communicate the preparation of documents with consultants, contractors and team members.
- Coordinate travel arrangements for project team members.
REQUIREMENTS
- 5 years of office administration experience ideally in Construction or Engineering environment or a like technical environment.
- Proficient in MS Office, primarily Excel, Word, and Outlook.
- Ability to use Bluebeam Revu is required.
- Associates degree is preferred but not required.
- Ability to work independently and as part of a team.
- Able to take direction and perform assignments accurately and in a timely manner.
- High level of organization and attention to detail.
- Highly motivated with the ability to work on multiple projects simultaneously.
- Proficient in written and verbal communication skills with an ability to communicate effectively with others.
SERVICE
- Maintains PBKs devotion and unparalleled level to Customer Service
- Ability to work under pressure, prioritize multiple projects and adjust work accordingly, against tight deadlines.
The actual offered base salary for California locations will vary depending on factors such as individual qualifications, education, experience, skills, job-related knowledge, work location, and internal equity. We would not anticipate that the individual hired into this role will be at or near the top half of the range provided, but the decision will be dependent on the factors of each individual case. The salary range for this position is $58,296 - $87,444. The compensation package may also include incentive compensation in the form of discretionary bonuses in addition to base salary and a full range of medical, financial, and other benefits.
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Salary : $58,296 - $87,444
