ACCOUNTS PAYABLE ACCOUNTANT

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Job Position:                      Accountant – Accounts Payable

Reports to:                         AP Supervisor

Department:                      Finance

Classification:                   Exempt (Not Overtime Eligible)

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PCI Group is the leading provider of mission critical communications for businesses where security of customer-centric data is paramount, precision and accuracy are crucial, and compliance is a must.  We have embarked on a Digital Transformation effort as it continues its focus on expanding its offerings in the marketplace.   PCI Group is a 24x7, fast-paced company experiencing rapid growth and was recently received the distinction of the 50 fastest growing companies in Charlotte and the INC. Fortune 5000.

Job Descriptions

The Accounts Payable department is largely responsible for receiving, reviewing, coding, and entering vendor invoice packets so that payments are made in a timely manner to ensure the smooth cash flow of operations for PCI Group, Inc. Accounts Payable maintains vendor accounts, contracts, and leases.  Accounts Payable is also responsible for the 3-way and 4-way match of AP documents.        

Primary Responsibilities 

• Open all mail and review invoices/bills received daily
• Create Invoice Accounts Payable Packet - Matches Packing Slip to the Purchase Orders and the Invoice to ensure correct pricing and quantity
• Code all invoices/bills into Net Suite using the PO and verifying the corresponding general ledger account numbers are a correct match based on policies and procedures 
• Ensure that all automatic debit payments are properly recorded and paid
• Consolidates and records all employee corporate card activity and Expense Report reimbursement requests
• Maintains aging reports for the determination of vendor payments
• Generates the Company check runs and the accuracy of Check registers        
• Responsible for making vendor payments via company credit cards and overseeing card balances
• Works closely with the PCI Controller and CFO in determining daily cash flow
• Handles all vendor payment inquiries and/or vendor invoice discrepancies
• Responsible for all the initial paperwork for opening all new Vendor accounts  
• Prepares tax exempt forms to vendors when appropriate
• Prepare and file annual 1099 forms
• Maintain petty cash box and oversee disbursements
• Maintains Company check inventory and orders when necessary
• Any tasks assigned by Sr. Management
• Will comply with all current and future security and compliance requirements

Preferred Additional Skills

• Experience with NetSuite
• Strong communication skills required
• Proficient Microsoft Excel skills required

Education     

• Bachelor’s degree from an accredited 4-year college in Business Administration, Accounting or related field preferred or 3 years of experience in A/P position

Physical Demands: 

The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Regularly required to sit for long periods of time; frequent hearing and talking required.  Extensive keyboarding.  May be required to lift up to 40 lbs.   

Note:  PCI Group retains the discretion to add to or change the duties of this position at any time.