Nursing Admin Assistant
Job Posting for Nursing Admin Assistant at Pearl City Nursing Home
SPECIFIC JOB DUTIES AND FUNCTIONS:
Under direction of DON, develops schedules and assignments of nursing personnel to ensure delivery of safe and quality resident care on a 24-hour basis.
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Develops master cycle schedule and posts two (2) weeks in advance.
Update any changes to master schedule and communicates changes to Charge Nurse, units, and DON.
Reviews daily schedules and initiates replacement calls.
Copies and distributes schedules to assigned units.
Monitors and documents absences and tardiness and reports problems to DON.
Responsible for completion and verification of time sheets for submission to payroll.
Supply Functions
Assists with facility inventory management and cost containment by appropriate use of supplies and charging of supplies.
Maintains and adjusts unit par supply levels as needed.
Monitors supplies and equipment use.
Maintains inventory of equipment.
Places orders for supplies with Purchasing Coordinator on routine basis and follows up on deliveries and back orders.
Monitor usage of supplies to ensure efficiency and avoid waste of supplies and equipment.
Processes charges/credits for equipment/supplies and tracks billing inquires as necessary.
Administrative Functions
Assist with clerical/secretarial responsibilities of Nursing Department such as answering phone, taking messages, using the page system, operating the copier, computer, office machines, and fax as directed.
Assist in tracking nursing quality assurance program by summarizing pertinent data as directed.
Relieves Receptionist for breaks and performs cashier duties as directed.
Provides clerical support for Nursing Services, i.e., typing, reports, correspondences, copying, filing, etc.
- As necessary, performs Unit Clerk functions as directed.
- Maintains Standards of Performance:
Participates in his/her own evaluation process by providing self-evaluation and written goals.
High school graduate or equivalent required.
Prior employment experience as unit clerk and/or clerical work in long-term care and/or acute setting preferred.
Basic knowledge of medical terminology and nursing practice and staff scheduling.
QUALIFICATION REQUIREMENTS:
High school graduate or equivalent required.
Prior employment experience as unit clerk and/or clerical work in long-term care and/or acute setting preferred.
Basic knowledge of medical terminology and nursing practice and staff scheduling.
Knowledge of basic personal computer skills (spread sheets and word processing) required. Must be able to type 40 words/minute on computer.
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