Legal Billing Administrator

Pearson is a leading global organization within the education sector, listed on the London Stock Exchange. Pearson is the world’s leading learning company operating in nearly 200 countries. We're a market leader in producing digital learning material.With a commitment to excellence and innovation, we are seeking a dynamic and organized Legal Billing Administrator to join our legal team.

Position Overview:

As a Legal Billing Administrator at Pearson, working within a dynamic corporate environment, you will play a crucial role in supporting the legal department's day-to-day e-billing system. In addition, you will contribute to the functioning of the legal team by ensuring the Legal Outside Counsel Billing Guidelines are followed via effective communication across various departments and outside counsel billing teams.

Key Responsibilities:

• Matter management, including but not limited to, creating and auditing new matters to ensure accuracy for financial coding, approval route, and general compliance with Pearson’s requirements
• Monitor invoices for new timekeepers, rate increases, fee arrangements, and discounts
• Address invoice audit flags related to Legal’s Outside Counsel Billing Guidelines
• Perform first-level invoice review to ensure compliance with Legal’s Outside Counsel Billing Guidelines
• Provide information to new users in respect to log-in, navigation, invoice approval process (alerts, workflow, approval, and rejection procedures), and information regarding Legal Tracker’s online tutorials and training
• Manage law firm data including updates, name changes, banking information, etc.
• Update approval routes related to reorganization
• Configure regional and other AP contacts
• Promptly address day-to-day issues and queries as they arise in an efficient and effective manner and escalate issues and concerns as needed
• Develop collaborative working relationships/networks within the Legal function ranging from Pearson attorneys, paralegals, support staff, and colleagues within the broader Pearson organization
• Collaborate on special projects, as defined by the Legal Project Manager, which may include preparing ad-hoc reports, system data clean up, and process updates
• Review and respond to requests and questions from the general Legal Billing mailbox in a timely manner
• Other tasks as requested

Qualifications:

• Associate’s degree or 1-3 years of equivalent work experience
• 3 years in legal billing or AP/billing type role or equivalent skill set
• Excellent working knowledge of Legal Tracker or similar e-Billing solution a plus
• Excellent working knowledge of Microsoft applications including Outlook, Word, Adobe, PowerPoint, Excel, SharePoint, and ability to learn/adopt to modern technologies
• Understanding of end-to-end invoice lifecycle (work in progress, invoice, accounts payable, accounts receivable)
• A team player with the willingness to learn
• Ability to handle confidential information with discretion.

What to expect from Pearson

Did you know Pearson is one of the 10 most innovative education companies of 2022?

At Pearson, we add life to a lifetime of learning so everyone can realize the life they imagine. We do this by creating vibrant and enriching learning experiences designed for real-life impact. We are on a journey to be 100 percent digital to meet the changing needs of the global population by developing a new strategy with ambitious targets. To deliver on our strategic vision, we have five business divisions that are the foundation for the long-term growth of the company: Assessment & Qualifications, Virtual Learning, English Language Learning, Workforce Skills and Higher Education. Alongside these, we have our corporate divisions: Digital & Technology, Finance, Global Corporate Marketing & Communications, Human Resources, Legal, Strategy and Direct to Consumer. Learn more at We are Pearson.

We value the power of an inclusive culture and also a strong sense of belonging. We promote a culture where differences are embraced, opportunities are accessible, consideration and respect are the norm and all individuals are supported in reaching their full potential. Through our talent, we believe that diversity, equity and inclusion make us a more innovative and vibrant place to work. People are at the center, and we are committed to building a workplace where talent can learn, grow and thrive.

Pearson is an Affirmative Action and Equal Opportunity Employer and a member of E-Verify. We want a team that represents a variety of backgrounds, perspectives and skills. The more inclusive we are, the better our work will be. All employment decisions are based on qualifications, merit and business need. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, protected veteran status, disability status or any other group protected by law. We strive for a workforce that reflects the diversity of our communities.

To learn more about Pearson’s commitment to a diverse and inclusive workforce, navigate to: Diversity, Equity & Inclusion at Pearson.

If you are an individual with a disability and are unable or limited in your ability to use or access our career site as a result of your disability, you may request reasonable accommodations by emailing ppsmhr@pearson.com.

Note that the information you provide will stay confidential and will be stored securely. It will not be seen by those involved in making decisions as part of the recruitment process.

Job: LEGAL

Organization: Corporate Legal

Schedule: FULL\_TIME

Req ID: 14946

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