Freight Audit and Pay Analyst

About the role: Peloton is seeking a Logistics Invoice Audit Analyst to join our New York based Supply Chain team. In this role you will initially be reporting to the Senior Manager, International Freight. You will be responsible to audit the invoices of our transportation partners for international Air/Seafreight, Integrators, domestic drayage/trucking and other Logistics partners. 

You will ensure incorrect billing by our partners is rectified with credit notes and reconciled towards the correct shipment. You will field escalations from our partners and ensure their invoices are paid timely. In this role you will work closely with the Peloton Accounts Payable department and various teams within the Peloton Supply Chain team.

You will play an integral part in further consolidating the number of invoices, streamlining charge line codes, monitor currency fluctuations and instill discipline with our service providers for accurate and timely billing. You will establish a process for billing of exceptional charges. 

You come from a Shipper, Importer or a 3rd party billing company and have in-depth experience with the auditing of transportation related billing as well as associated cost allocations. The ideal candidate has worked with or at a 3rd party billing company and would own the relationship with our current 3rd party audit company TRAX.

You continuously strive to improve invoicing and auditing processes with our transportation providers. You will help to establish and manage performance of our providers against KPI’s by identifying process deviations leading to delays or inaccurate billing.  By leveraging data from Peloton’s supply chain visibility tool you will ensure transparency and accuracy of our Supply Chain costs.

RESPONSIBILITIES:

• Logistics Invoice auditing (Ocean, Air, Ground, Parcel) to ensure Peloton pays its carriers the amount owed prior to due dates
• Leverage the Peloton TRAX platform to review freight bill exceptions in a timely manner providing feedback to TRAX or the service provider for all carriers on-boarded to this platform
• Work with new carriers to onboard them to the TRAX platform for automated review
• Ensure the carrier auditing rules are well documented and being applied correctly for manual or automatically audited invoices.
• Serve as point of escalation for aging invoices of our partners and as conduit between our transportation providers and the Peloton Accounts Payable team
• Ensure reporting of invoices are accurate, timely and detailed by charge code.
• Maintain a complete contract rate card for all carriers and ensure alignment with the TRAX platform
• Review spot rate billing and approvals.   
• Actioning billing deviations, analyzing root cause, ensuring corrective action is implemented and executed consistently
• Collecting invoicing deviations for business reviews with our transportation partners 
• Participation in MBR/QBR’s with Transportation Partners
• Monitor technological developments and trends in the transportation industry to further automate transportation billing

QUALIFICATIONS:

• Understanding basic transportation concepts related to ocean, air, ground, and parcel
• Understand basic accounts payable principals
• ASCM Certification is a strong plus
• TRAX experience is a strong plus
• Excellent Excel and Google Sheets Skills
• Ability to translate complex Rate cards and contracts into charge line codes considering fluctuating validity of some
• Focus on billing accuracy and rigorous cost control mindset
• Continuous improvement mindset, consistently challenging the status-quo
• Experience with E2Open, Manhattan TMS, SAP or NetSuite is a plus
• Minimum experience of 3 years with an Importer or at a 3rd party billing company a similar role
• Strong interpersonal skills and ability to influence internal and external stakeholders to achieve desired results
• Overall passion for Technology, Accounting, Supply Chain and Transportation

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