OFFICE MANAGER

Job Description Summary

This position assists Probation and Court Services senior management by performing administrative and supervisory functions of a highly responsible and confidential nature encompassing office management. The incumbent is responsible for the efficient operations of the Peoria County Probation and Court Services Department by supervising Receptionist/Clerical staff, performing various clerical and secretarial duties, and preparing reports on department operations. In addition, the incumbent is responsible for administrative duties for management personnel, employee payroll processing, and financial records. Finally, the incumbent is responsible for assisting in preparing and maintaining the yearly budget and daily accounts payable and receivable.

Associate's degree in office management or related field and two (2) years prior experience and skill in secretarial functions, including office protocol and operations or any equivalent combination of education and experience. Must have supervisory skills and be able to demonstrate leadership, creativity, and flexibility. Must be competent in computer use, including demonstrated skills in database, MS Excel, Microsoft Word, Excel, Outlook, and PowerPoint, Adobe Acrobat 9 Professional. Must know multi-line phone answering system and operation. Copy, fax, and scan equipment. Modern office practices, methods, and computer equipment. Must type 65 words per minute with accuracy. Must use independent judgment in problem-solving with minimal supervision yet recognizing limitations of authority and responsibilities. Efficiently multi-task several duties simultaneously and prioritize tasks of importance and time sensitivity and maintain proper organization. Must work independently with minimal supervision required. Maintain high personal standards of ethics and integrity. Maintain significant flexibility in daily operations and decision making. Must have self-knowledge, awareness of the impact of self on others.

Position : 2101003

Type : INTERNAL & EXTERNAL

Posting Start : 05/06/2024

Posting End : 05/20/2024

MINIMUM HOURLY RATE: $21.80