Payroll Specialist

Position: Payroll Specialist

Reports To: Finance Officer

Nature of Work:

An employee in this class performs technical bookkeeping and fiscal-clerical work in the Finance Department. Work involves administration and preparation of employee payroll records and related payments and withholdings. Employee is also responsible for maintaining personnel files related to payroll, leave and retirement programs; and answering inquiries pertaining to payroll programs.

Qualifications:

• A High School Diploma is required. A two-year or four-year business degree, certificate, or equivalent, is a plus but not required.
• 1 to 2 years of experience in technical accounting or bookkeeping work, preferred. Preferably dealing with payroll; or any equivalent combination of training and experience which provides the required combination of knowledge, skills and abilities.
• Strong attention to detail required.
• Basic knowledge of wage and hour laws, FLSA, etc. is helpful.
• Ability to communicate clearly and concisely, both orally and in writing; ability to communicate well with school personnel and central office staff.
• Ability to coordinate, plan, and meet strict deadlines.
• Ability to establish and maintain effective working relationships with employees and other stakeholders.

Roles and Responsibilities:

• Follow all laws, regulations, and policies pertaining to pay for NC public school employees.
• Set up new/changed employee information in the payroll system.
• Prepare and submit the monthly retirement report for the NC Retirement System.
• Review and correct salary exceptions as reported by the Department of Public Instruction.
• Process payroll adjustment entries (202’s and BUD’s) as provided by the Finance Officer.
• Process timesheets and Timekeeper records for payroll.
• Review all payroll entries and records for accuracy.
• Compute and create pay records for overtime, supplements, longevity and miscellaneous pay.
• Manage and review payroll for schools and departments.
• Assist with public records requests and other reports as assigned.
• Review and process leave requests.
• Comply with confidentiality requirements in local, state and federal policies and statutes.
• Provide pay and budget code information as needed.
• Answers employees’ inquiries pertaining to payroll calculations, checks, payroll policies W2s, procedures and related matters.
• Other duties as assigned.

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

Physical Requirements: Must be physically able to operate a variety of automated office machines including computers, typewriters, calculators, printers, copiers, etc. Must be able to exert up to 25 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for periods of time.

Data Conception: Requires the ability to compare and/or judge the readily observable, functional, structural, or composite characteristics (whether similar to or divergent from obvious standards) of data, people or things.

Interpersonal Communication: Requires the ability to speak and/or signal people to convey or exchange information. Includes receiving instructions, assignments and/or directions from supervisors.

Language Ability: Requires the ability to read correspondence, reports, forms, billing statements, etc. Requires the ability to prepare correspondence, deposit slips, tax forms, reports, etc., using proper format.

Intelligence: Requires the ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagrammatic form; to deal with problems involving several concrete variables in or from standardized situations.

Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able communicate effectively and efficiently in standard English and government accounting terminology.

Numerical Aptitude: Requires the ability to utilize mathematical formulas; to add and subtract totals; multiply and divide; determine percentages and decimals; and to apply theories of algebra.

Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape.

Motor Coordination: Requires the ability to coordinate hands and eyes rapidly and accurately in using automated office equipment.

Manual Dexterity: Requires the ability to handle a variety of items, office equipment, etc. Must have minimal levels of eye/hand/foot coordination.

Color Discrimination: Does not require the ability to differentiate between colors and shades of color.

Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under minimal levels of stress.

Physical Communication: Requires the ability to talk and hear: (Talking: expressing or exchanging ideas by means of spoken words. Hearing: perceiving nature of sounds by ear). Must be able to communicate via telephone.

DISCLAIMER

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.

FLSA: Non-Exempt

Perquimans County Schools is an Equal Opportunity Employer. The Perquimans County School System does not discriminate on the basis of race, gender, color, religion, age, disability, national origin, political affiliation citizenship status, veteran status, or genetic information or testing in any of its educational or employment programs or activities.