Executive Assistant

Perrine’s Wine Shop is an Atlanta-based wine retailer in an expansion phase seeking an Executive
Assistant who can support the founder/CEO in all facets of calendar management schedule optimization, travel, and logistics. The goal of the EA will be to provide high-touch communications with suppliers, customers, and employees.

Prior experience as an executive assistant and office manager is required. The desired candidate
MUST have a big personality, a positive attitude, and a strong attention to detail. Candidates must also be able to multitask and work in a fast-paced, constantly changing environment.

Responsibilities

• Manage day to day schedules so that the founder/CEO can complete their obligations in an organized, efficient way
• Coordinate personal and business appointments
• Proactively manage calendar priorities based on customer & vendor meetings, product deliveries, fiscal calendars, current projects, team & personal needs
• Prepare personal and business correspondence
• Maintain updated contact lists
• Place calls to vendors and other 3rd parties
• Answer incoming phone calls, emails & mail
• Run business and personal errands
• Perform general administrative duties such as compiling and filing documents, conducting research, & notetaking
• Make travel arrangements including hotel, flight, transportation & restaurant reservations

Required Qualifications

• High school diploma
• At least two years of experience as an assistant
• Reliable transportation, a valid driver’s license, and a clean driving record
• Proficiency in Microsoft Office suite
• Flexible working hours, engaged and available
• Ability to perform duties with minimal supervision, while maintaining discretion & confidentiality
• Excellent written and verbal communication skills

Preferred Qualifications

• Experience with Adobe Software suite
• Experience in the wine industry
• Accounting/bookkeeping background or experience with complex expense coding and reporting
• Fluent in French

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• Monday to Friday

Supplemental Pay:

• Bonus pay

Ability to commute/relocate:

• Atlanta, GA 30305: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Microsoft Excel: 4 years (Required)
• Executive & Personal Assistants: 3 years (Required)
• Writing skills: 5 years (Required)

Language:

• French (Preferred)

Work Location: One location