Finance and Grants Assistant

If interested, please apply via https://pkfdn.bamboohr.com/careers

Job Summary

The purpose of this job is to support the Foundation’s operational functions. The role will primarily assist with finance and grants management duties, while providing additional back-up support for office administration.

Duties and Responsibilities

• Finance and Accounting Serves as the cash disbursements coordinator, processes vendor and grant disbursements and expense reports for reimbursement using Bill.com
• Serves as the cash receipts coordinator
• Maintains records in QuickBooks Online (QBO)
• Assists with Financial review of grant requests
• Responsible for routine accounting activities including verification of documents and data, account coding, data entry and monthly reconciliations
• Participates in budget, audit, tax preparation and internal financial reporting as assigned
• Ensures grants management system reconciles with QBO
• Grants Management Works closely with Grants Manager to maintain Foundation’s grants and initiative files
• Processes grant applications, ensuring document is ready for review
• Coordinates with team members to create grant agreements and ensures accuracy
• Communicates with various contacts of grantee organizations regarding reports and grant payments (report reminders, finance contact bill.com establishment)
• Provides timely response and exceptional customer service to grantee inquiries and troubleshooting within grant portal
• Assists with Dynamics 365-based system administration
• Provides assistance to office administration role.
• Performs other duties as needed.

Job Requirements

• Bachelor’s Degree or at least 4 years of experience or an equivalent combination of education and experience to successfully perform the job duties and responsibilities.
• A strong proficiency with technology including, but not limited to, Microsoft 365 Suite, QuickBooks Online, and grants management systems.
• Passionate about making an impact and finding ways to build strong, vibrant communities that will create opportunities for people to achieve economic success and enjoy a high quality of life.
• Adapts quickly to change and can multitask, manage projects, and prioritize work assignments.
• Strong attention to detail, takes initiative and utilizes creative problem-solving, organizational, and analytical skills to improve processes and implement solutions.
• Ability to build strong relationships and provide excellent customer service to all Foundation team members, applicants, grantees, and other stakeholders.
• Ability to work both independently and collaboratively with a cross-functional team on continuous process improvement to increase efficiencies and effectiveness across the organization.
• Ability to assess grants, interpret grant and other financial and numerical data and draw accurate conclusions.
• Ability to humbly and effectively work with nonprofits and partners in local communities.
• Highly professional and shows discretion dealing with confidential information.
• Willingness to solicit and receive feedback to grow and learn.
• Exemplifies the Foundation’s values in all aspects of the work both internally and externally and maintains a positive work culture.

Work Environment

This position is based in the foundation’s Omaha office. We operate in a hybrid model and require staff to be in the office four days per week.

This is primarily a sedentary role. However, the person in this position may need to occasionally move about inside the office to liaise with internal staff, access files, office machinery and a copy machine/printer.

Peter Kiewit Foundation is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its programs, and operations. As part of this commitment, the foundation will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application process, please contact, laura@pkfdn.org or call (402) 575-5787.

Salary

The salary range for this position is $55,000-70,000, depending on experience.

Benefits

• Medical insurance benefits within the first 30 days
• 100% employer paid medical deductible expenses
• Retirement 401k plan with company contribution of 10% (no match required)
• 100% employer paid dental, vision, life, and short and long-term disability insurance
• Medical and dependent care flexible spending accounts
• Monthly stipend for cell phone and internet
• Three weeks’ paid vacation in first year of work
• Office closed on federal holidays and the week between Christmas and New Year’s Day