Account receivable clerk

Position Overview :

The Accounts Receivable Clerk is responsible for managing and processing incoming payments, maintaining accurate records of transactions, and resolving discrepancies in a timely manner.

This role plays a critical part in ensuring the company’s cash flow by collecting and applying customer payments and handling all associated administrative duties with precision and efficiency.

Key Responsibilities :

• Process Incoming Payments : Accurately record payments from customers via checks, credit cards, wire transfers, or other payment methods in the company's accounting system.
• Invoice Management : Generate and send invoices to customers in a timely manner, ensuring accuracy in billing amounts and payment terms.
• Customer Account Reconciliation : Regularly reconcile customer accounts to ensure accurate application of payments, credits, and adjustments.
• Monitor Aging Receivables : Review the accounts receivable aging report, follow up on past due accounts, and contact customers to ensure timely payment.
• Resolve Discrepancies : Investigate and resolve any payment issues, discrepancies, or customer inquiries related to billing or account balances.
• Maintain Records : Ensure accurate and up-to-date filing of all relevant documentation, including receipts, payment records, and correspondence with customers.
• Coordinate with Other Departments : Collaborate with the sales and customer service departments to resolve billing issues, clarify terms, and address any customer-related concerns.
• Assist with Month-End Close : Provide reports and support the accounting team during the month-end close process, ensuring accurate recording of revenues and receivables.
• Additional Duties : Perform other administrative and financial tasks as assigned.

Qualifications :

• Education : High School Diploma or GED required; Associate’s Degree in Accounting, Finance, or a related field preferred.
• Experience : At least 1-2 years of experience in an accounts receivable or general accounting role.
• Skills :
• Proficient in Microsoft Office Suite, particularly Excel.
• Experience with accounting software (e.g., CDK, QuickBooks, or similar) is highly desirable.
• Strong organizational and time management skills.
• Excellent communication skills and customer service orientation.
• Attention to detail and accuracy in data entry and processing.
• Ability to work independently and within a team.

Work Environment :

• Standard office environment with the potential for occasional remote work.
• Must be able to work under tight deadlines and handle multiple tasks simultaneously.

Last updated : 2024-09-12