Animal Healthcare Executive Office and Laboratory Assistant

Job Title: Animal Healthcare Executive Office and Laboratory Assistant

Department: Administrative

Job Summary:
The position provides general administrative support to the Executive Team. The candidate must have excellent communication and diplomatic skills to work in a professional manner with people, both internal and external, across several management levels. Individual must have sound judgment and be extremely organized with a strong emphasis on attention to detail. The position requires a person who is able to handle several projects in parallel and follow through on expectations, with minimal supervision.
Individual should be self-motivated, a fast learner, proactive in anticipating needs and thinking beyond the guidelines provided in the role. Ideal candidate is able to work independently and contribute as an effective team member. Accuracy and adherence to deadlines in a fast-paced environment is essential.

Essential Duties:

• Communicates with employees at all levels of the organization to gather or convey information.
• Screens phone calls, email, greets visitors and resolves routine and some complex inquiries.
• Maintains electronic calendars, scheduling meetings and activities, rescheduling as needed.
• Prepares correspondence, memoranda, report, agendas, etc.
• Provides administrative support for day-to-day activities and long-term projects.
• Assist with payroll and human resource functions.
• Coordinates conference calls, videoconferences, and other telecommunication requests; this would require thorough understanding of multiple telecommunication features.
• Daily communication with all levels of the organization. Continuous contact with external parties will be required to handle questions, resolve issues and provide information.
• Handles arrangements for all types and levels of meetings, internal and external.
• Follow up with meeting minutes, notes, action items, scheduling of subsequent meetings are required.
• Make arrangements including scheduling flights, ground transportation, and accommodations.
• Prepares responses to mail of a routine nature for review and signature of appropriate personnel. Devising and submitting documents/memos for review and signature, making copies as needed and handles mailing distribution.

• Maintains existing electronic and hardcopy filing /recordkeeping systems, keeping them current, accurate and assessible to those who may need stored information.

• Handles sensitive information requiring a high degree of discretion and absolutely confidentiality.

• Receive laboratory samples and check them for accuracy.

www.PetVetDx.com

1441 Canal Street, Suite 401
New Orleans, LA 70112

P: 318.693.1838 I F: 318.987.8380

• Ensure that the labels on the specimens coincide with the information provided associated with the label.

• Check specimens for contamination before preparing them for testing.
• Ensure that all analysis and preparation stages are documented properly.
• Label prepared specimens in accordance to the information provided in the initial file and ensure that specimen bottles are stored with associated information files.
• Manage data entry tasks associated with punching in patient specimen information in the lab database.
• Ensure that each process of analysis and preparation is documented in accordance to the lab’s documentation guidelines.
• Handle hazardous waste management activities in accordance to preset policies, protocols, and regulatory standards.
• Ensure proper storage of specimens in the storage area and prepare specimens for shipping
• Document and report any issues that may have arisen during the preparation process.
• Handle container management in a time-efficient manner.
• Communicate appropriately and inform physicians and health care facilities about the tests provided by the company and test results.
• Records, compiles, and maintains records according to the Quality Management Plan to ensure states and federal regulations are upheld for all reagents, procedures, and equipment used in the testing process.

• Assist in the development, evaluation, and implementation of new procedures and protocols.
• Performs general duties such as ordering supplies, general lab housekeeping, and maintaining safety records.

Physical Demands
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this job, the employee is regularly required to talk and hear. This position requires the ability to occasionally lift office products and supplies, up to 30 pounds, standing and/ or walking continuously. There may me long periods of sitting involved. Infrequent exposure to hazards such as dust, fumes, or extreme temperatures, airborne or bloodborne pathogens, or allergens. Exposure to UV lights while some equipment is in use in the labs. Must have the ability to distinguish colors and perceive relative distances between objects. Online color-blind test is required.

Qualifications
Bachelor’s Degree or Higher (B.A. or B.S.) or higher in animal science. 1-2 years’ experience preferred.

www.PetVetDx.com

1441 Canal Street, Suite 401
New Orleans, LA 70112

P: 318.693.1838 I F: 318.987.8380

Additional Notes:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
May require travel up to and including international. The above description is not exhaustive the scope of the Executive role can be wide and varied.

www.PetVetDx.com

1441 Canal Street, Suite 401
New Orleans, LA 70112

P: 318.693.1838 I F: 318.987.8380

Work Remotely

• No

Job Types: Part-time, Contract, Internship

Pay: $11.00 - $20.00 per hour

Expected hours: 8 – 35 per week

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Education:

• Associate (Required)

Experience:

• Medical office: 1 year (Required)

Work Location: In person