What are the responsibilities and job description for the Sales Administrative Assistant position at PGT?
The Administrative Assistant will remain an integral part of the front desk team, however, the primary responsibilities now will be to act as the key ‘go to’ for all sales related administrative needs and communications for all factory sales reps and internal personnel.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Front Office Administrative Staff
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Compile lead worksheets for the next day |
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Confirm lead appointments |
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Set or Reschedule appointments |
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Assign leads to sales rep and email drawings/NOC |
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POC for all Sales related communications for administrative staff: Emails, contract documents, vouchers, ALL addendums, drawings, finance changes etc. using: Sales Mailbox: (TPA-Sales@newsouthwindow.com) |
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Create files and uploads all contract documents into LP |
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Confirm and review all financing and upload into LP - verify Sales Slip accuracy |
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Coordinate approvals of contract/commissions with Misty and Dave Meehan |
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Upon File creation and completion: sends email with completed files to all administrative staff |
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Creates sales performance reports as needed |
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Partner with Sales Manager: Meetings, New Hires, Uniforms, etc |
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POC for call center |
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Help assist with open house |
- This position will also help manage documents or payments that need to be distributed to other admins, the office manager, or production that go into the Tampa Sales email.
PHYSICAL DEMANDS / WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Usual office environment with frequent sitting, walking, and standing, and occasional climbing, stooping, kneeling, crouching, crawling, and balancing.
- Frequent use of eye, hand, and finger coordination enabling the use of office machinery.
- Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as the telephone.
TRAVEL REQUIREMENTS
None
BENEFITS
We offer a generous benefits package. Eligibility for these benefits is following 90 days of employment.
- Health, Dental and Vision insurance.
- Matching 401k program.
- Reimbursement Accounts: contributions are on a pre-tax basis.
- Short Term and Long-Term Disability.
- Company-paid Life Insurance of one-time salary and the option to purchase supplemental life insurance for yourself and eligible dependents.
- Employee Assistance Program.
- 100% tuition and book reimbursement for an “A”, 75% reimbursement for a “B”
- 8 holidays recognized plus one floating holiday.
We are a Drug-Free Environment and conduct background checks.
Apply directly through our website for immediate consideration for this amazing opportunity!
To learn more, visit www.newsouthwindowcareers.com.
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