Office Manager/Accounts Payable Clerk (FT)

• Supports senior leadership with duties as requested, which may include finance, human resources, programming, etc.
• Assists members of the public and employees by answering questions and fulfilling business needs by email, fax, telephone, and in person.
• Meet and greet guests with courtesy and direct them to appropriate personnel.
• Makes travel arrangements for senior staff and other staff as directed, such as, booking flights, cars, and hotel or restaurant reservations.
• Consistently follow instructions using sound reasoning and judgment.
• Operates various office machines such as computers, printers, copiers, calculators, fax machines, multi-line telephones.
• Ensures proper care and preventative maintenance in the use of equipment and supplies at the primary location and sometimes assists with satellite locations.
• Enters data in various computer programs for inventory control, updating accounts, maintaining records, generating invoices and reports.
• Assists in daily operations of the office including ordering supplies, organizing and maintaining computer data and hard copy files.
• Serves as liaison to 3rd party vendors, such as, IT, security, vending, etc.
• Assists with the preparation of bank deposits and performing bank runs as required.
• Serves as the custodian for petty cash.
• Completes accounts payable and accounts receivable paperwork as directed.
• Become knowledgeable of corporate security systems.
• As requested, makes deliveries between of supplies and corporate mail between sites.
• Promotes workplace safety by ensuring rules are followed.
• Completes weekly checks to ensure all first aid kits are properly stocked with the correct supplies.
• Receives mail and distributes it to the proper person/branch.
• Data Entry Experience.

• Must possess a valid MN Driver's License with clear driving record and carry automobile insurane.
• Must have a high school diploma or GED.
• Must have 3 years of Administrative Assistant experience.
• Must have some bookkeeping/accounting experience.
• Ability to pass a MN DHS Background Study.
• Some education in bookkeeping an or combination of demonstrated experience working with bookkeeping software, understanding accounts payable and accrual method of accounting.
• Knowledge of Microsoft Word, Excel, and Outlook, Microsoft PowerPoint, Adobe Acrobat, and QuickBooks or similar bookkeeping software.
• Demonstrates understanding of office supply and asset inventory management & control.
• Demonstrates professionalism, confidentiality, a welcoming presence, and the desire to serve those with special needs.

• Competitive compensation.
• 30-39.9 hours a week-hours will vary.
• 5 Paid Holidays.
• Paid Time Off (PTO).
• Medical Benefits.
• Career training and development.
• Paid training.
• Employee Assistance Program.
• 401k after 1 year.

• 401(k).
• Medical insurance.
• Dental insurance.
• Life insurance.
• Paid time off.

Salary : $17 - $18