Patient Service Representative 1

As a Patient Service Representative at PRN Physical Therapy, you'll be an essential part of our team, providing exceptional customer service and administrative support to ensure a smooth and positive experience for our patients. 

Essential Job Functions: 

Patient Interaction: 

• Greet and welcome patients with professionalism and warmth. 
• Schedule appointments and manage patient inquiries both in person and over the phone. 
• Collect and verify patient information, insurance details, and necessary documentation accurately. 
• Helping to create a positive work environment and culture of the clinic ensuring that patients needs are taking care of during transitional periods of therapy. Help provide customer service, a smile. 

Administrative Support: 

• Maintain patient records and ensure all documentation is complete and accurate. 
• Assist in keeping front office area neat, tidy and organized 
• Coordinate with clinical staff to ensure a seamless patient experience. 
• Assist front office with front office tasks when down time occurring including but not limited to: answering the phone, scanning documents into charts, scheduling patients, taking over the counter payments, filing, faxing, etc. 
• Communication and Coordination: 
• Liaise effectively between patients, clinical staff, and other departments within the facility. 
• Communicate clearly and professionally to address patient concerns or questions. 

Miscellaneous Operations: 

• Maintain a clean and organized reception area.  
• Assist in managing inventory and ordering office supplies as needed. 
• Participate in team meetings and contribute ideas for process improvement. 
• Cleaning and Maintenance: Ensure cleanliness and organization of therapy areas and equipment. Daily  equipment cleaning, cleaning tables, laundry, stocking supplies 

Physical Requirements: 

• Sitting: Prolonged periods of sitting at a desk while working on a computer and paperwork. 
• Manual Dexterity: Ability to use a computer keyboard and perform tasks requiring dexterity. 
• Vision: Clear vision for reading and analyzing documents. 
• Communication: Ability to communicate effectively verbally and in writing. 
• Mobility: Occasional movement within the office environment. 

Qualifications: 

• High school diploma or equivalent; additional education in healthcare administration is a plus. 
• Proven experience in a customer service role; healthcare setting preferred. 
• Proficiency in using office software and scheduling systems. 
• Strong interpersonal skills and the ability to maintain professionalism in a fast-paced environment. 
• Attention to detail and accuracy in handling patient information and documentation. 

Note: This job description is a general outline of responsibilities and requirements. Specific duties may vary based on the needs of the clinic and the directives of management.