Administrative Assistant

Pietragallo Gordon Alfano Bosick & Raspanti, LLP is a business and litigation law firm headquartered in Pittsburgh with five offices throughout Pennsylvania, Ohio, and West Virginia from which we serve clients in all 50 states and the District of Columbia.

Our clients range from Fortune 200 and large privately held companies to municipal entities, small businesses and partnerships in a broad diversity of industries and business sectors. With each representation, our attorneys work to ensure that matters are addressed practically and efficiently, and in a manner best suited for that client. At Pietragallo, results matter most.

The Weirton office is seeking an Administrative Assistant with exceptional attention to detail and organizational skills. This individual will have the day-to-day responsibility for organizing, indexing, maintaining and retrieving information relative to, and in support of, the firm’s practices.

Job responsibilities would include:

• Entering time and submitting expenses for attorneys
• Maintaining attorney calendars and travel arrangements
• Reviewing and editing prebills per client guidelines
• Saving and filing all correspondence to both physical and electronic files
• Sorting a regular flow of documents by case and by document type
• Preparing file folders, creating indexes and databases for the management of large volume cases
• Labeling, indexing, and preparing records for storage
• Managing multiple filing rooms and organizing files office-wide
• Indexing and filing CDs for multiple class-action lawsuits
• Coordinating with secretaries, attorneys, and paralegals for optimization of the groups filing system
• Anticipating upcoming case events, i.e. scheduled depositions and updating the files accordingly for attorney review
• Seeking information on short notice, across all open and closed matters, as requested by attorneys

The ideal candidate must have the following skills for consideration:

• Familiarity with general legal terminology a plus, but not required
• Strong attention to detail in all work
• Independently motivated with the ability to prioritize workloads to effectively meet all deadlines
• Excellent oral and written communication skills with the ability to interact professionally with all levels of management, staff and clients
• Forward thinking, organized, and a team player
• Ability to independently solve problems and exercise sound judgment with minimal direction
• Working knowledge of Microsoft Office products – Outlook, Word, and Excel
• Experience with computer-based file management software and time keeping/data entry software a plus, but not required

At Pietragallo, we promote individuality and support diversification. We foster a work environment comprised of legal professionals with varied skills, lifestyles, and opinions. The Firm is committed to recruiting, retaining, and promoting attorneys and legal professionals of diverse ethnicity, culture, race, gender, and minority orientation. Pietragallo’s commitment also includes professionals with any legally protected status.

Pietragallo Gordon Alfano Bosick & Raspanti, LLP offers a collegial work environment with competitive salary and benefits, including health, dental, and vision insurance, life and long-term disability insurance, and a 401(k) program.

Please forward resumes to careers@pietragallo.com for consideration of this position.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• How many years of legal experience do you have?

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Preferred)

Work Location: Multiple locations