1179 - Accounting Support Specialist - Senior (Library Department)

This position is in the Pima County Public Library Department.

Salary Grade: 31

The Pima County Public Library Department seeks a motivated and skilled professional to join our Library Accounting team as an Accounting Support Specialist - Senior. This position ensures that invoices and other related paperwork are processed accurately and timely. Duties may include but are not limited to keying invoice, mileage, and travel reimbursement information into a payment processing system, handling deposits, responding to inquiries from vendors, employees, presenters, and other library and county departments relating to invoicing, purchasing supplies, mileage reimbursement, and deposits. The position will be in our administrative office at 101 North Stone downtown inside the Joel D. Valdez Main Library. If you take pride in your work, enjoy challenges and customer service, and appreciate a collaborative environment, this may be an excellent opportunity for you to join our team.

ADDITIONAL INFORMATION:
Applicants meeting minimum qualifications will be evaluated further based on their supplemental questionnaire responses. Applications will also be evaluated against some (or all) of the preferred qualifications listed below. Forty (40) hours per week is the standard calculation measurement for full-time experience; for less than forty (40) hours, the calculation of time is prorated accordingly. Top-scoring candidates will be invited to interview. (Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)
 
Leads, participates and coordinates the unit's activities with other departmental sections or divisions and other County departments or outside agencies;

Acts as an internal department coordinator for support activities involving the review and verification of accounting documentation ensuring accuracy in calculation, coding and adherence to policies and procedures;

Trains less experienced personnel in the clerical accounting activities of the work unit;
Assigns work to and reviews the work of subordinates and fellow staff;

Acts as the work unit's primary liaison with County departments and outside vendors by researching and providing responses to inquiries;

Represents the unit/department on various committees and working groups;

Researches, verifies and processes problem invoices;

Reviews various accounting documentation for accuracy and adherence to policies and procedures;

Reviews and reconciles daily batch control and input control sheets for the accounting resources management system;

Prepares cost transfers as requested by management;

Maintains daily balances, prepares transmittals and posts entries to manual and/or automated ledgers;

Researches, verifies and posts adjustments for discrepancies of daily batch input controls;

Posts entries from various automated system reports and calculates balances;

Reviews and verifies the control and validation procedures for payroll and balance exceptions;

Reconciles and prepares input documentation for employee payroll deductions;

Makes travel arrangements for unit/department personnel and prepares related travel documentation for approval and processing and reviews, verifies and approves travel claims;

Prepares various reports from the database or utilizing departmental software on the assigned areas for management review;

Oversees, administers and reconciles petty cash for a department.
 
KNOWLEDGE & SKILLS:
 
Knowledge of:

• applicable accounting operating policies and procedures;
• County manual and automated accounting systems and applicable software programs;
• applicable County administrative policies and procedures.

 
Skill in:

• leading and training assigned and fellow staff;
• preparing, verifying and reconciling accounting documentation;
• making arithmetic calculations with speed and accuracy;
• proofreading documentation, such as payroll, for accuracy;
• providing customer service to the work unit, County personnel and outside sources;
• applying policies and procedures to operations and processing appropriate documents.

(1) An Associate's Degree from an accredited college or university with a major in accounting or a closely related field and two years of experience performing accounting clerical duties including preparing, processing and verifying accounting documentation.

OR

(2) Four years of experience performing the above mentioned duties.

OR

(3) Two years of experience with Pima County as an Accounting Support Specialist or an Accounting Processing Clerk.

(Additional relevant education from an accredited college or university and/or experience may be substituted.)

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

1. Mastery of Microsoft Excel.
2. Experience using bookkeeping software.
3. Experience in accounts payable.
4. Experience offering customer service.
5. Experience offering secretarial service.
6. Experience offering administrative support.
7. Experience in accounting.
8. Experience communicating and writing clearly.
9. Interpersonal skills (empathy, diplomacy, and collaboration).
10. Experience handling multiple tasks and following instructions to meet deadlines.
11. Experience comprehending and following company/organization policies and procedures.

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application or prior to completion of initial/promotional probation. Failure to maintain the required licensure shall be grounds for termination.
 
Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.
 
Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.
 
EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

Salary : $17