Legal Processing Support (Public Defense Services)

Position Description

THIS RECRUITMENT IS TO ESTABLISH A REGISTER for current and future LEGAL PROCESSING SUPPORT vacancies in the Pima County Defense Services Office.

Salary Grade: 2

Pay Range
Hiring Range: $16.54 - $19.43 Per Hour
Full Range: $16.54 - $22.33 Per Hour

Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.

Duties/Responsibilities

(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)

Answers general procedural questions from the public and staff concerning specialized documents, policies, activities, and services, and researches information;

Compiles confidential information and prepares and types legal documents;

Prepares and updates file folders, logs, status records, and other documentation to reflect the current status of a process and performs required purges;

Indexes, classifies, codes, and files records, reports, and documents;

Conducts computer searches to obtain or validate information such as prior criminal histories, asset information, credit histories, financial assets, place of residence, and employment using various restricted access resources;

Interview clients to obtain or verify general information for case records;

Searches for, retrieves, and provides information on case disposition to concerned parties using manual and automated systems and determines further action as required;

Creates and maintains new records and client files, inputs and retrieves information using computer systems;

Creates and maintains spreadsheets and databases using packaged software or computer programs;

Schedules and arranges meetings, conferences, interviews, appointments, and travel;

Gathers information and prepares and processes routine legal documents such as opinions, complaints, warrants, depositions, interviews, and answers routine correspondence;

Review case files to ensure file is complete and contact appropriate parties to obtain missing documents;

Assembles the daily court calendar determines priority of trials or hearings, and relays information to judges and other concerned parties;

Receives payments, issues receipts and verifies daily cash intake with receipts;

Contacts and collects accounts receivable and monitors payment arrangements;

Provides detailed information in response to queries concerning unit operations;

Coordinates processing actions with other units, departments, or outside agencies;

Stamps, sorts, and distributes incoming mail, and sorts and seals outgoing mail;

Identifies actions required to provide services to individual clients, applicants, or the general public and assists people in completing the service process;

Receives visitors and telephone calls, determines nature of business, and refers to the appropriate division, section, or individual;

Operates a variety of office equipment.

KNOWLEDGE & SKILLS:

Knowledge of:

• legal office practices and procedures;
• legal terminology, legal forms;
• business English, grammar, and spelling;
• criminal justice system or civil legal process;
• court procedures.

• recognizing and setting priorities in the processing of legal documents;
• working within time constraints and meeting deadlines;
• filing documents and researching information;
• coding, classifying, and entering data into computers and verifying key entries;
• operating a variety of computer applications, word processing, and office equipment;
• establishing and maintaining effective work relationships;
• making mathematical calculations;
• communicating effectively;
• preparing, processing, and analyzing legal documents, forms, and correspondence;
• maintaining legal filing systems;
• training, assigning work to, and reviewing the work of clerical support staff.

Minimum Qualifications

• Qualifying candidates may be required to complete and pass online assessments.

Supplemental Information