District Administrator

Find your purpose in Pinal County by embarking on a new adventure of serving your community. If you want to make a difference and be involved in meaningful work, take a look at the details of the position and all the amazing benefits we offer:

• A team of amazing people who are committed to making Pinal County a great place for its citizens and its employees
• Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From; Some with Zero Employee Premium Cost
• Dental and Vision Plans
• Telehealth
• Retirement Plans with Employer Contributions - Guaranteed Lifetime Benefit!
• Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education
• Tuition Reimbursement Program
• Alternative Work Schedules
• Paid Vacation And Sick Leave
• Ten Paid Holidays
• Civil Service Leave
• Van Pool Options
• Short-Term Disability – Employer Paid
• Basic Life Insurance - Employer Paid
• Paid Sabbaticals After 15 Years of Continuous Service
• Flexible Spending Accounts for Dependent Care and Medical Expenses
• Employee Assistance Program & Wellness Program
• Suite of Voluntary Benefit Options including additional Life, Accident, Critical Illness and Cancer Insurance

JOB SUMMARY

Monitors, analyzes, and manages assignments related to proposed changes to Local, State and Federal legislation, resolutions, and ordinances affecting the County; assists with the development of the County's Legislative and Policy Program; works in conjunction with professional County, State, Federal, and Municipal staff and community groups on various issues as directed by the elected district Supervisor; and assists in the coordination, development, and implementation of legislative and intergovernmental activities impacting County government. This position is not covered under the Pinal County Merit System. Incumbents in this position serve at the pleasure of their respective Appointing Authority. The employment relationship of incumbents in this position is "at will"; the employee may be terminated at any time, for any reason, with or without cause.

Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.

TYPICAL CLASSIFICATION ESSENTIAL DUTIES:

• Reviews and monitors pending legislation and administrative regulations affecting the County.
• Prepares and communicates the County's position on legislative matters as directed by district Supervisor.
• Assists with plans, organization, management, and direction of County sponsored legislation through the legislative process as directed by district Supervisor.
• Solicits and analyzes input from County departments on the impact of proposed legislation.
• Perform executive support functions, requiring understanding of County government operations, open meeting laws, and County services.
• Manage executive support services and be sensitive to confidential issues, answer questions where judgment and knowledge of County policies and regulations are necessary, and assure that County Supervisor’s action items are properly managed and resolved.
• Perform accounting functions, track payments and purchases, and process invoices, purchase statements, and financial vouchers.
• Develops and maintains relationships with legislative lobbyists, governmental aides, and regulatory agencies at the federal, state, and local levels.
• Consults with and advises County appointing authorities on matters of policy, programs, and planning.
• Research and prepare recommendations concerning policies, ordinances, and regulations for adoption.
• Analyzes administrative, organizational, and legislative issues.
• Attends various administrative and public meetings as a representative of district Supervisor.
• Develops policy, procedures, plans, or strategies and recommends these to district Supervisor or third parties as directed by district Supervisor.
• Coordinates specialized and sensitive policy-related information that address County-wide issues.
• Promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
• Maintain absolute confidentiality of work-related issues, customer records and restricted County information.
• Perform other related duties as required and assigned by the elected district Supervisor.

POSITION SPECIFIC DUTIES:

Incumbent may:

• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Respond to and request information, resolve complaints, provide support by researching questions, topics or citizen inquires and provide timely, accurate feedback to relevant parties and departments.
• Track issues from conception to finalization and inform Supervisor of findings, oversee the satisfactory response and resolution of citizen issues in an expeditious manner, ensuring that the Supervisor and appropriate departments receive communication regarding status and resolution.
• Prepare, edit, and review correspondence from Supervisor to citizens, organizations, or community groups, brief and advise Supervisor on matters of concern, and prepare position statements for consideration.
• Prepare reports, memos, or verbal updates on matters of significance with the approval of the Supervisor to ensure County Manager and Department Heads are informed of current status of significant issues or events.
• Maintain regular contact with the Board of Supervisor member and other elected officials to keep them apprised of situations and issues.
• Create, analyze, and monitor District’s annual budget, which involves critical review and when necessary recommend budget adjustments and is also responsible for subsequent supplemental and narratives for future year budget submission.
• Coordinate and supervise selected functions and activities within the office of the specified Board of Supervisor member, may be called upon to train, work with, and evaluate potential temporary employees with the recent approval of the Intern Project.
• Determine feasibility of initiating new programs and expanding existing ones. Attend various meetings with and/or on behalf of Supervisor, summarize the highlights of the meetings, provide feedback, and follow up on items discussed, which includes scheduling and sometimes facilitating meetings, updating plans as needed, producing and distributing status reports, as well as research/collecting information for upcoming BOS meetings or work sessions. Represent the District on behalf of the Supervisor at any of these venues in the event of Supervisor’s absence.
• Front line contact to all incoming issues and inquiries regarding respective District.
• Prepare reports, answer inquiries regarding interpretation of policies and procedures, prioritize matters requiring Supervisor’s attention, maintain Supervisor’s calendar and schedule of activities, meetings and various events, schedule with constituents, elected officials, county departments, and potential county businesses.
• Handle phone calls, visitors, and mail determining urgency of request and directing to appropriate contact

MINIMUM REQUIREMENTS TO PERFORM WORK:

• Associate’s Degree in Public Policy, Public Administration, Political Science, Government or related field.
• Two (2) years of public sector policy development, intergovernmental coordination, legislative affairs.
• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

• Bachelor's degree in Public Policy, Public Administration, Political Science, or related field.
• Three (3) years of public sector policy development, intergovernmental coordination, legislative affairs.

Knowledge, Skills and Abilities:

• 
  Federal, State and local legislative processes related to local government.
• Federal and State budget processes related to local government.
• Federal and State agencies funding practices providing revenue sources.
• Data collection and analysis methods.
• The General Management System (GMS) in principle and in practice.
• Provide decision-making and program support to a local government's legislative authority.
• Coordinate legislative activities with County management and representatives of other agencies.
• Analyze complex problems and logically identify solutions.
• Work with staff from other governmental agencies and legislative groups.
• Interpret and apply policies and procedures governing various established administrative and management function.
• Prepare executive-level correspondence and reports.
• Prepare and give public presentations on County-wide activities, functions, and issues.
• To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.