Senior Staff Accountant

SCHEDULE: 40 hours, Monday - Friday 8:30 a.m. 5:00 p.m.

LOCATION: 1736 Washington Street, Boston, MA

THIS POSITION IS NOT ELIGIBLE FOR FULLY REMOTE WORK,

Salary: $83,616.00/year , DOE

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SUMMARY OF POSITION:

The Senior Staff Accountant performs important responsibilities to maintain a complete and accurate general ledger. Primary responsibilities include accounting and reporting functions concerning Pine Street Inns cash, investment, receivable and managed housing revenue sources. Revenue sources include permanent housing, donor contributions, and the ICater social enterprise. The Senior Staff Accountant is an experienced accountant who effectively and timely reconciles subsidiary systems to the general ledger on a monthly basis, including tracking unreconciled items. The Senior Staff Accountant successfully works with numerous program personnel to collect information pertaining to revenue sources and report financial results. The incumbent will be called upon at times to take on new projects and responsibilities as time and schedule availability permits.

REQUIREMENTS:

EDUCATION/TRAINING:

• Bachelors degree in accounting or comparable degree

KNOWLEDGE/EXPERIENCE:

• Minimum of four (4) years of accounting experience
• Experience with general ledger accounting software preferable MIP and Real Page
• In depth knowledge of reconciling and maintaining major general ledger accounts, including cash, investments and receivables
• Experienced user of, MS Office products, in particular MS Excel Pivot tables & VLOOKUP
• Experience with Property Management accounting

PREFERRED:

• Experience with the not-for-profit social service industry
• Experience with Abila MIP general ledger accounting software

PHYSICAL ABILITIES/SKILLS:

• Ability to physically access many different office and program locations
• Ability to climb up to three (3) flights of stairs
• Ability to sit for long periods of time with heavy use of computer
• Ability to communicate in person, by telephone and by computer
• Must be able to travel to various programs as occasionally needed

MENTAL ABILITIES/SKILLS:

• Accounting and analysis skills
• Problem-solving and critical thinking skills
• Ability to assemble and analyze detailed data and summarize into schedules
• Interest working in a social service, mission-driven, non-profit organization
• Strong organizational skills
• Ability to meet deadlines
• Ability to work independently
• Ability to manage multiple projects at the same time
• Strong computer/spreadsheet skills with ability to use Excel proficiently
• Strong interpersonal skills which allow the individual too function and interact positively with members of Finance and other departments.
• Communication skills to work effectively with department colleagues and other departments.

ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:

• Reconcile monthly major bank and investment accounts, including periodic monitoring of operating cash balance, calculating unrealized/realized value, maintain document/transaction backup
• Reconcile monthly restricted and unrestricted contributions between fundraising system and general ledger including maintain both major donor document records and outstanding pledge receivable balances, calculating discount on future value of payments and allowance on current pledges.
• Reconcile BWHF (Boston Way Home Fund) monthly including cash reconciliation, donor detail breakout, revenue/AR analysis.
• Reconcile the Inns social enterprise account (OneSite/Real Page) to subsidiary system monthly and report on revenue, cash receipts, bad debts and receivables.
• Account and analyze the Inns permanent housing accounting, including posting tenant and subsidy rent adjustments, processing rent and security deposit refunds, evaluating and performing receivable write-offs and working with housing property management team to ensure the financial integrity of the rent process, calculating allowances, managing monthly financial review/data import.
• Reconcile and review Managed Housing portfolio (Beals, Upton, Geneva, 1017 Beacon) monthly including all balance sheet and income statement accounts (cash, payroll, fixed assets, debt schedule, accruals, etc.). distribute monthly/quarterly financial packages to Partners/Investors, attend monthly financial meetings for Upton, assist in HUD reporting for Geneva.
• Create fiscal budget for Managed Housing portfolio in accordance with director of property management which includes revenue/vacancy analysis, staffing updates, payroll allocations, etc.
• Manage and reconcile PSI Abandoned Property, including monitoring outstanding payment status, adjusting outstanding payments on asset/liability accounts, distributing notices, and initiate reporting and payment to Commonwealth of Mass Unclaimed Property Division
• Manage PSI representative payee process including cash/liability reconciliation, distributions, client relations, and annual social security income verification reporting
• Reconcile minor bank and loan accounts, including monitoring cash balances and principal/interest
• Review and approve invoices in Avid ensuring coding accuracy and no duplication
• Participate in the production, distribution and analysis of monthly internal financial statements.
• Periodic review and reconciliation of miscellaneous general ledger accounts, including investigating variances from monthly budget-to-actual reports.
• Annual preparation of audit work papers related to job responsibilities noted above.
• Perform other additional assignments or projects as requested/directed by supervisor.