What are the responsibilities and job description for the Benefits Specialist position at Pittsburgh Public Schools?
Benefits Specialist
Human Resources
Other - Position - Non-Certified
Job Number
4600290125
Start Date
Open Date
10/19/2023
Closing Date
01/19/2024
This position, reporting to the Director of Benefits Administration, is responsible for the administration of all functions associated with the Public School Employees' Retirement System (PSERS). Additionally, this position will work to support all functions of the Employee Benefits office.
Salary
Support Exempt Salary Schedule, Level 5 (Salary: $63,750 a year)
FLSA Status: Exempt
Work Year: 12 Months
Qualifications
A minimum Bachelor?s degree from an accredited institution in a relevant field including but not limited to human resources, business, or other related field.
A minimum of three (3) years relevant experience.
Preferred qualification includes one (1) year of specific benefits office experience in a human resources department in an organization serving at least 2,500 employees.
Preferred qualification is a specialized certification or micro-credential relevant to human resources and/or employee benefits.
A combination of relevant education and experience may be considered in lieu of a minimum degree or a minimum experience rating.
Ability to contribute to the business at a strategic level while maintaining a customer-focused response to benefit and retirement planning activities.
Demonstrated experience and skill for providing great customer service to all students, families, community members, and colleagues including, but not limited to: empathy, active listening, professional courtesy and decorum, excellent verbal, written, and interpersonal communication skills.
Significant knowledge of HRIS systems, preferably Munis, in order to leverage technology for best practices and value-added outcomes.
A strong record of benefits data and records management.
Experience working with a retirement benefits program, which includes more than one plan option, and developing audience-specific messaging, reporting, and communication.
Experience developing and delivering trainings on employee benefits and retirement.
Strong analytic- and systems-thinking and decision-making skills. Experience with a variety of reporting and auditing in order to ensure data is correct, timely, and communicated with the appropriate internal and external offices.
A proven record of excellent verbal, written, and interpersonal communication skills.
High attention to detail, organized, and able to work under pressure managing frequent and competing deadlines.
Ability to cultivate relationships with culturally, educationally, and racially diverse internal and external stakeholders.
Ability to exercise a high degree of confidentiality, professionalism, and diplomacy to accomplish objectives.
An unblemished record of personal and professional integrity.
Individuals who value, demonstrate, and promote diversity, equity, and inclusion are preferred candidates for PPS vacant positions.
Residency Requirements
City of Pittsburgh Residency Required
Essential Job Functions
Serve as the District primary point of contact for all PPS employees and their statutorily required public pension retirement benefits as well as the PPS point of contact for PSERS related inquiries or questions to the District.
Coordinates with PSERS and informs PPS employees who are resigning or retiring and/or inquiring about retirement benefits. Prepare standardized and/or personalized retirement/benefit information packets for employees who are resigning or retiring.
Research and complete PSERS purchase of service applications for current and former employees. Calculate and enter purchase of service amounts to be deducted from employee paycheck based on PSERS statement received from employee.
Research the three (3) PSERS pension plans in order to determine the appropriate pension plan and contribution rate for new employees in order to ensure correct reporting and payroll deductions.
Prepare and upload weekly PSERS demographic and contract record reports. Monitor weekly PSERS-CROQ report and input appropriate contribution enrollment changes in Munis system. Conduct manual audit reviews to ensure correct information.
Prepare and upload the monthly PSERS files for demographic, contract records, and payroll information files into the PSER NPAS reporting system.
Review, calculate, and determine all corrections and report the same. Input manual adjustments, as needed, to correct employee account information.
Maintain and update annual listing of retired employees by job category for various departments.
Responsible for processing HR personnel transactions, including review and manual entry, on a daily basis for posting in the Munis system including but not limited to: new employees, transfer, promotions, leaves of absence, and terminations. Ensure all personnel transactions are appropriately entered into PSERS specific files for weekly or monthly reporting.
Assist with the coordination, planning, and facilitation of health and fitness activities and programming for employees.
Develop awareness campaigns around employee wellness initiatives and create opportunities for employee engagement and sustainable healthy lifestyle behaviors.
Produce and review a daily report of Human Resources staffing transactions.
Prepare necessary paperwork associated with employee/retiree changes including but not limited to: termination notice to carriers, COBRA notices, and life insurance conversion notices.
Notify third party administrator(s) of new retirees including the entry of retiree health plan enrollments into the appropriate health plan system. Input termination of benefits plans into third party eligibility tracking system.
Maintain monthly dependent changes for dependents turning age 26. This includes system updates and input of information for COBRA notices.
Maintain auto insurance enrollments, changes, and terminations and make appropriate changes for payroll deductions.
Assist with annual open enrollment period activities for active employees, retired employees, and COBRA participants.
Responsible for the development and presentation of informational retirement seminars to specific audiences throughout the year. Present in-person or virtually to share relevant information related to PSERS and retiring from PPS.
Coordinate with the PFT for the preparation of the Early Notice of Retirement program including but not limited to the preparation of data, communication pieces, and required forms.
Maintain and update Leave of Absence listing for benefits billing process(es).
Other relevant duties as assigned by the Director of Benefits Administration or Chief Human Resources Officer in support of the Department?s goals and objectives and the District?s mission.
The Pittsburgh Public Schools (PPS) does not discriminate on the basis of race, color, age, creed, religion, gender (including gender identity or expression), sexual orientation, ancestry, national origin, marital status, pregnancy or disability in its programs, activities, career and technical education programs or employment and provides equal access to the Boy Scouts and other designated youth groups. It is the policy of the Pittsburgh School District to make all services, programs and activities available and to provide reasonable accommodations to persons with disabilities. Please make requests for accommodations at least 72 hours before the scheduled event. For more information regarding accommodations, civil rights grievance procedures, please contact Employee Relations, Office of Human Resources, 341 S. Bellefield Ave, Pittsburgh, PA 15213 or 412-529-HELP (4357).
Human Resources
Other - Position - Non-Certified
Job Number
4600290125
Start Date
Open Date
10/19/2023
Closing Date
01/19/2024
This position, reporting to the Director of Benefits Administration, is responsible for the administration of all functions associated with the Public School Employees' Retirement System (PSERS). Additionally, this position will work to support all functions of the Employee Benefits office.
Salary
Support Exempt Salary Schedule, Level 5 (Salary: $63,750 a year)
FLSA Status: Exempt
Work Year: 12 Months
Qualifications
A minimum Bachelor?s degree from an accredited institution in a relevant field including but not limited to human resources, business, or other related field.
A minimum of three (3) years relevant experience.
Preferred qualification includes one (1) year of specific benefits office experience in a human resources department in an organization serving at least 2,500 employees.
Preferred qualification is a specialized certification or micro-credential relevant to human resources and/or employee benefits.
A combination of relevant education and experience may be considered in lieu of a minimum degree or a minimum experience rating.
Ability to contribute to the business at a strategic level while maintaining a customer-focused response to benefit and retirement planning activities.
Demonstrated experience and skill for providing great customer service to all students, families, community members, and colleagues including, but not limited to: empathy, active listening, professional courtesy and decorum, excellent verbal, written, and interpersonal communication skills.
Significant knowledge of HRIS systems, preferably Munis, in order to leverage technology for best practices and value-added outcomes.
A strong record of benefits data and records management.
Experience working with a retirement benefits program, which includes more than one plan option, and developing audience-specific messaging, reporting, and communication.
Experience developing and delivering trainings on employee benefits and retirement.
Strong analytic- and systems-thinking and decision-making skills. Experience with a variety of reporting and auditing in order to ensure data is correct, timely, and communicated with the appropriate internal and external offices.
A proven record of excellent verbal, written, and interpersonal communication skills.
High attention to detail, organized, and able to work under pressure managing frequent and competing deadlines.
Ability to cultivate relationships with culturally, educationally, and racially diverse internal and external stakeholders.
Ability to exercise a high degree of confidentiality, professionalism, and diplomacy to accomplish objectives.
An unblemished record of personal and professional integrity.
Individuals who value, demonstrate, and promote diversity, equity, and inclusion are preferred candidates for PPS vacant positions.
Residency Requirements
City of Pittsburgh Residency Required
Essential Job Functions
Serve as the District primary point of contact for all PPS employees and their statutorily required public pension retirement benefits as well as the PPS point of contact for PSERS related inquiries or questions to the District.
Coordinates with PSERS and informs PPS employees who are resigning or retiring and/or inquiring about retirement benefits. Prepare standardized and/or personalized retirement/benefit information packets for employees who are resigning or retiring.
Research and complete PSERS purchase of service applications for current and former employees. Calculate and enter purchase of service amounts to be deducted from employee paycheck based on PSERS statement received from employee.
Research the three (3) PSERS pension plans in order to determine the appropriate pension plan and contribution rate for new employees in order to ensure correct reporting and payroll deductions.
Prepare and upload weekly PSERS demographic and contract record reports. Monitor weekly PSERS-CROQ report and input appropriate contribution enrollment changes in Munis system. Conduct manual audit reviews to ensure correct information.
Prepare and upload the monthly PSERS files for demographic, contract records, and payroll information files into the PSER NPAS reporting system.
Review, calculate, and determine all corrections and report the same. Input manual adjustments, as needed, to correct employee account information.
Maintain and update annual listing of retired employees by job category for various departments.
Responsible for processing HR personnel transactions, including review and manual entry, on a daily basis for posting in the Munis system including but not limited to: new employees, transfer, promotions, leaves of absence, and terminations. Ensure all personnel transactions are appropriately entered into PSERS specific files for weekly or monthly reporting.
Assist with the coordination, planning, and facilitation of health and fitness activities and programming for employees.
Develop awareness campaigns around employee wellness initiatives and create opportunities for employee engagement and sustainable healthy lifestyle behaviors.
Produce and review a daily report of Human Resources staffing transactions.
Prepare necessary paperwork associated with employee/retiree changes including but not limited to: termination notice to carriers, COBRA notices, and life insurance conversion notices.
Notify third party administrator(s) of new retirees including the entry of retiree health plan enrollments into the appropriate health plan system. Input termination of benefits plans into third party eligibility tracking system.
Maintain monthly dependent changes for dependents turning age 26. This includes system updates and input of information for COBRA notices.
Maintain auto insurance enrollments, changes, and terminations and make appropriate changes for payroll deductions.
Assist with annual open enrollment period activities for active employees, retired employees, and COBRA participants.
Responsible for the development and presentation of informational retirement seminars to specific audiences throughout the year. Present in-person or virtually to share relevant information related to PSERS and retiring from PPS.
Coordinate with the PFT for the preparation of the Early Notice of Retirement program including but not limited to the preparation of data, communication pieces, and required forms.
Maintain and update Leave of Absence listing for benefits billing process(es).
Other relevant duties as assigned by the Director of Benefits Administration or Chief Human Resources Officer in support of the Department?s goals and objectives and the District?s mission.
The Pittsburgh Public Schools (PPS) does not discriminate on the basis of race, color, age, creed, religion, gender (including gender identity or expression), sexual orientation, ancestry, national origin, marital status, pregnancy or disability in its programs, activities, career and technical education programs or employment and provides equal access to the Boy Scouts and other designated youth groups. It is the policy of the Pittsburgh School District to make all services, programs and activities available and to provide reasonable accommodations to persons with disabilities. Please make requests for accommodations at least 72 hours before the scheduled event. For more information regarding accommodations, civil rights grievance procedures, please contact Employee Relations, Office of Human Resources, 341 S. Bellefield Ave, Pittsburgh, PA 15213 or 412-529-HELP (4357).
Salary : $63,750
Benefits Specialist
Clark Hill -
Pittsburgh, PA
Remote Veteran Benefits Specialist
American Income Life AO - Tabitha Sanders -
Pittsburgh, PA
Benefits Specialist- Hybrid
The Kintock Group -
Washington, PA
