Procurement Specialist

Procurement Specialist

Duration: 11/5/2024-5/30/2025

Location: REMOTE, EST

Must Haves:

• 5 years Procurement/Indirect Sourcing
• Vendor/Contract Systems Management
• ERP
• Degree

Preferred:

SAP/Workday Financials

POSITION SUMMARY

This position reports to the Senior Director of Indirect Sourcing. This role assists the technology procurement team with the overall management and throughput of procurement related activities including new supplier onboarding, supplier performance accountability, policy enforcement, contract execution and providing procurement guidance and expertise to internal stakeholders. The Senior Analyst supports the development and implementation of sourcing initiatives, industry and supplier research, competitive bidding, vendor selection, performance management and contract negotiations.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

· Manage tactical procurement activities (requisitions, purchase orders, contract redlines, contract signatures, etc.) throughout the procure to pay (P2P) process.

· Review and evaluate terms and conditions in contractual documents to ensure compliance with the Legal department’s approved templates and decision tree guidelines.

· Work closely with Accounts Payable, vendors and internal stakeholders to assist with resolving invoice matching problems.

· Perform thorough research to solve procurement, vendor, contract, invoice and payment related challenges, using the data and systems available.

· Provide reporting on procurement metrics and activities, as assigned.

· Be a highly competent user of e-procurement suite of tools to be able to provide timely and complete customer service including but not limited to addressing inquiries, researching information in e-procurement system, knowing who to contact to resolve issues, troubleshooting, responding to requests for contracts, information etc.

· Other duties as assigned.

DETAILED RESPONSIBILITIES

Chase and AMEX Administrator (daily and monthly)

1. Process requests for limit increases
2. Provide guidance on operational policy around receipts and requirements from Accounting when questions arise.
3. Monthly reconciliation of Meeting, P card and Supplier card
4. Monthly reconciliation of JP Morgan Chase
5. AMEX Meeting card report
6. Collaborate with AMEX category manager on identifying and implementing a random audit of usage to ensure policy compliance.
7. Contribute to Procurement efforts to identify process improvements and work with Procurement, Finance and Accounting to implement.
8. Identify users that frequently have issues and work with AMEX category manager to establish a process to mitigate issues.

Supplier Setup & Approval (daily)

1. Review new and/or existing supplier requests submitted in Workday by category managers or business units.
2. Collaborate with Finance on supplier setup process improvements or changes
3. Provide guidance to Procurement and business units on changes to supplier setup process.

• Travel & Events Procurement Support
• Assists in coordination of contract and vendor management activities for all travel and conference/event requirements with the business units with the overall goal of standardization and consistency.
• Works with travel vendor to provide monthly metrics data for internal reporting.
• Reviews and evaluates terms and conditions in contracts, service agreements and statements of work to support compliance to our Legal department’s contractual requirements. Develops, negotiates and administers agreements for company travel, conferences and events.
• Assists in the development of contracts, in collaboration with Legal, external risk management, and customer staff. Reviews terms and conditions to ensure maximum value and minimum risk. Leads/participates in the negotiation team in supplier interactions. Partner with multiple stakeholders across the company.

About you

• Bachelor’s degree is required.
• Must have at a minimum 5 years of procurement, travel, vendor relationship management or contract management experience and ability to evaluate contractual terms and conditions.
• Experience supporting various projects.
• Experience with vendor and contract management systems is required as is experience with ERP (Enterprise Resource Planning systems)

More about you

• Solid quantitative and qualitative analytical skills
• Critical and strategic thinking skills.
• Excellent communications skills, with the ability to articulate information clearly and succinctly in a variety of communications settings and styles. Must have the ability to think on his/her feet and be comfortable in informal meetings as well as more formal presentations.
• Strong interpersonal skills and the ability to foster and maintain positive and productive working relationships at all levels of the organization; excellent influencing skills
• Self-directed requiring limited guidance and /or structure
• Competent with contract management tools and resources
• Financial, Legal and Supply Chain experience or knowledge
• Good computer skills (MS Word, Excel, Access, PowerPoint)