Legal Secretary

PMA Companies' In-House Counsel seeks an experienced defense litigation Legal Secretary. In this position, utilize your legal support experience to perform related administrative duties supporting litigation attorneys. Your knowledge of workers' compensation and legal terminology, personal injury defense counsel experience, knowledge of legal terminology, along with your developed secretarial skills will support our local staff counsel business function.

Responsibilities:

• Accurately handles a moderate caseload of routine assignments in an efficient manner
• Schedule depositions, monitor hearing calendar, meetings and general meetings for claim assigned attorneys
• Manage attorney calendars, scheduling needs and resolution of schedule conflicts
• Generate correspondence including letters, memos, pleadings and other documents from Dictaphone or handwritten documents
• Maintain and retrieve files on diary for attorneys and ensure files are organized and in order at all times
• Answers telephones and assisting clients and callers accordingly to their individual needs
• Effectively operate general office equipment and assist in opportunities to further develop office automation
• Strong verbal, written communication skills and customer service skills gained through previous work experience
• Computer literacy, including working knowledge of MS Office Product Suite, i.e. Word, Excel, PowerPoint
• Familiarity with litigation management software (Timeslips, Practice Manager) a plus
• Demonstrate commitment to Company's Code of Business Conduct and Ethics, and apply knowledge of compliance policies and procedures, standards and laws applicable to job responsibilities in the performance of work.

• High School Diploma or GED Required
• Minimum three years related legal secretarial support experience including workers compensation background.
• Proficient typing and dictation skills, minimum typing speed of 65WPM.
• Solid knowledge and understanding of local and state rules regarding pleadings and discovery formats, deadlines and filing requirements
• Familiar with court structures, vendors and other legal resources
• Excellent communication and interpersonal skills
• Possess basic understanding of legal and medical terminology
• Ability to work independently with moderate supervision and follow-up on outstanding issues/assignments
• Strong command of grammar, punctuation, spelling and proofreading skills.