EXECUTIVE ADMINISTRATIVE ASST

Point Breeze Credit Union is currently seeking an Executive Administrative Assistant to join our team!

Point Breeze Credit Union offers easy, reliable banking by helping our members save time and money. This starts with a dedicated and engaged team of employees who have a shared passion for helping each other and our members. As employees of Point Breeze Credit Union we follow the Rules of the Road: Deliver Quality and Value, Focus Our Efforts, Participate and Be Candid, Take Responsibility, and Be Kind.

Responsibilities of this role:

• Process daily correspondence and prepare reports for the CEO, Board of Directors and committees, and Senior Management Team.
• Representthe CEO by welcoming visitors, evaluating incoming correspondence, answering telephone, disseminate information or resolve questions, and / or route correspondence / calls to appropriate individuals. Take messages and coordinate follow through.
• Work closely with the credit union’s Senior Management Team and provide administrative support as needed.
• Conduct research and prepare statistical and financial reports to assist the CEO in the development of a variety of plans, documents, or reports.
• Assist in scheduling and / or arranging appointments, meetings, business trips, etc. for CEO, Board Members, and members of the Senior Management Team.
• Maintain the calendar of events and schedules for the Board and committees.
• Proactively manage CEO’s calendar, including securing venues, preparing meeting rooms, distributing information/reports, corresponding with participants, and arranging catering and establishing menus. Exercise discretion in committing the CEO’s time and evaluating needs.
• Provide assistance with credit union events.
• Perform specialized or confidential administrative duties, including researching data and preparing reports as needed. Record minutes at various meetings.
• Distribute informational mailings and articles to the Board of Directors and management as needed.
• Keep CEO advised of member complaints, telephone calls, and letters received. Coordinate follow-through on pending issues.
• Adhereto all credit union compliance requirements, including Bank Secrecy Act (BSA) guidelines and regulations as explained and as appropriate for the position.
• Perform other administrative duties as assigned by the CEO and Senior Management.

Qualifications:

• Two Year College Degree, bachelor’s degree preferred.
• Must be proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Minimum 5 years of secretarial experience, as an executive level assistant.
• Detail Oriented Team player, professional manner and pleasant personality.
• Proactive.
• Exemplary time management skills.
• Effective communication skills.
• Good interpersonal and public relations skills.
• Solid analytical, creative, and problem-solving abilities.
• Well organized.
• Able to work well independently.
• PC proficient.