Receptionist

Overview

For 25 years, Polhemus Savery DaSilva (PSD) has collaborated with individuals, families, and institutions to design and build exceptional custom homes that celebrate creative design and quality craftsmanship, honor their natural environments, and set the stage for lasting memories — for generations to come.

PSD is nationally recognized for thoughtfully integrated architecture and construction on Cape Cod and coastal southeastern New England. PSD provides a highly collaborative process that is as special as the buildings we create. Our single-source approach provides seamless communication among the project team and our clients to ensure we meet deadlines, stay on budget, and deliver quality workmanship that realizes our client’s vision.

The Receptionist has an important role as, in many instances, the first face and voice of PSD. The Receptionist will provide front office support as a member of the Administration team, with responsibilities as outlined below:

Job Responsibilities

• Answer phones, direct and screen callers, greet visitors, prepare conference rooms pre/post-meetings.
• Collect, sort and distribute mail daily, process internal shipping requests. Process mass mailings. Prepare outgoing bills for mailing and travel locally to collect and/or deliver payments periodically.
• Manage the master key box and log to ensure keys are tagged appropriately and the log updated with access instructions.
• Maintain Client Database spreadsheet with complete client contact information. Create new client file folders and electronic files, archive inactive files.
• Maintain employee names and phone numbers in the PSD Phone List and distribute updates internally.
• Maintain order and cleanliness of common spaces. Monitor kitchen and bathroom supplies and replenish daily.
• Review and renew magazine subscriptions as needed.
• Make travel arrangements for office staff as needed.
• Execute administrative projects and other general office support as needed.

Qualifications

• Minimum of 2-3 years of work experience in administration and/or customer service.
• Must possess a positive, "can do" attitude.
• Requires a high attention to detail and excellent organizational skills.
• Ability to juggle shifting priorities and tasks in a fast-paced, client service-oriented environment.
• Strong verbal and written communication skills.
• Proficiency in MS Office – Microsoft Outlook, Word, Excel.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: One location

Salary : $34,900 - $44,300