AR/AP Specialist

Process daily invoicing for accounts receivable, maintain accounts receivable records, make collection calls, assists with month end close. This position is responsible in assisting with all aspects of accounts receivable operations and financial audits. This position will also work with the Accounts Payable Clerk assisting with various functions on a daily and weekly basis.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

• Process daily invoicing including accurately and timely sending invoices to customers via mail, email, or EDI.
• Assist Sr. analyst with aging accounts and provide past due updates to management on an as-needed basis and through weekly reporting.
• Respond to open customer complaint requests (CCR’s) as it relates to dispute resolution via the Salesforce tool.
• Assist in pulling D&B information on potential new customers or existing customers.
• Provide back up for other AR & AP members.
• Support all audits and process change initiatives within the Accounting department.
• Enter accounts payable vouchers for PO and non-PO payables invoices
• Retrieve freight invoices
• File vendor invoices for paid invoices
• Maintain organization of the vendor files
• Other AP functions may include reconciliations of statements and research to resolve issues from time to time
• Support catering for leadership meetings as requested, this includes sourcing and clean-up.
• Provide back up for phone queue for general mailbox and front door access, including guiding guests to destination when necessary.
• Provide documentation coordination and mailing activities, such as signature follow-up, apostilles, document notarizations, complaint closure letter process, as requested.
• Participate in Special Projects as assigned by the Department Head.

QUALIFICATIONS

• Effectively secure prompt payment from customers while employing commercial sensitivity, business acumen, and good judgment.
• Effective business writing and professional communication skills.
• Demonstrated effective customer service skills.
• Knowledge of basic accounting principles, formulations, calculations, language and software.
• Individual must have strong keyboarding and Excel skills.
• Individual must have strong problem-solving skills.
• Must be able to work independently.
• Great organizational skills, accuracy and attention to detail.

EDUCATION and/or EXPERIENCE

• A minimum of 1 year experience working in a professional office setting with either Accounts Receivable, Accounts Payable or both
• Prefer a minimum of 1 year experience utilizing an ERP system, but not required

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee works in a typical office environment.