Grants Compliance Manager

Description

The Grants Compliance Manager is responsible for researching and developing grant opportunities for the Port, monitoring grant compliance, and the administration of federal, state and local grant awards. This position is also responsible for reviewing and forecasting construction-in-progress for assigned projects.

1. What type of supervision is required for this position while performing assigned duties?

• The Grants Compliance Manager requires general supervision from the Assistant Controller, and requires close collaboration with the Government Affairs Manager, Chief of Planning & Development, Procurement and Contracts Manager, Real Estate Director, the Chief of Engineering, and other project managers. 

2. What responsibility, if any, is there for directing or supervising the work of others: 

• None.

Requirements

Essential Functions

65% Grant Administration and Compliance

• Lead the comprehensive management of grant accounting processes, from inception to closure.
• Identify and research a variety of funding sources appropriate to the Port’s lines of business.
• Become familiar with all special conditions attached to grant awards, evaluate impacts of grant requirements to the Port, and make recommendations to leadership regarding grant funding applications.
• Coordinate the preparation, assembly, and timely delivery of proposal documents in compliance with deadlines.
• Develop clear, concise compliance procedures for staff to ensure all requirements are met; advise and assist Port departments with grant compliance requirements.
• Monitor and supervise grant implementation and reporting.
• Develop and maintain effective relationships with state and federal agency staff and other strategic partners that are responsible for ensuring compliance with grant requirements.
• Assist with internal and external audits of Port projects and grant programs.
• Manage and maintain accurate record keeping for all grants.

25% Project Accounting

• Maintain accurate accounting and financial records, cash flow documents, and other required documentation for each assigned project.
• Review forecast expenditures on Port projects as compared to budget.

10% Other

• 10% Provide assistance with special projects and tasks as assigned.

Qualifications

• Bachelor’s degree in Business Administration with a concentration in Finance, Accounting or related field.
• Proficient personal computer skills sufficient to produce complex correspondence, reports, and spreadsheets.
• Experience implementing, analyzing, and ensuring compliance with local/State/Federal laws, regulations, policies, and procedures.
• Strong understanding of grant accounting principles, government regulations, and compliance requirements.Exceptional attention to detail.
• Exceptional writing, analytical, problem-solving and communication skills.
• Effective project and deadline management skills, proven ability to prioritize while simultaneously managing numerous projects.
• Strategic planning and organizational skills.
• Familiarity with financial and operational aspects of not-for-profits and local governments.
• Ability to work independently and as part of a team. Must be able to be bonded.

Physical and Working Conditions

• Incumbents must be physically able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
• Work is mostly performed in a climate-controlled facility providing reasonable comfort and security. Noise level is usually low. Some travel between work locations may be required.