Administrative Assistant

Thank you for checking out this opportunity!

• Are you looking to join a company that is all about helping you become your best?

• Do you think ahead and anticipate needs before your colleagues state them?

• When planning a trip with others are you the one who volunteers to handle the details like scheduling, lists, and confirmations?

• Is working for a woman owned company important to you?

• Can you balance being detail oriented with a fast paced environment with a leader that is moving quickly?

• Are you a tech lover and learning new software comes easy?

• Does serving others and is giving to your community meaningful to you?

If you answered yes to ALL, please keep reading! : )

ABOUT PREG

Founded in 2012, Portside Real Estate Group is a locally and woman owned, residential real estate agency with seven offices throughout Coastal Maine and New Hampshire. Our mission is to bring a more personalized approach to the home buying and selling process – and we’re committed to the communities we serve. Our agency and agents regularly donate a portion of our commissions to help make Maine a great place to live. “Portside Gives Back” is much more than a catchphrase, it's a social responsibility hallmark of our homegrown real estate group. Our founder and agents are dedicated to the place we call home.

About the position

The Administrative Assistant will report to Portside’s Operations Manager. The ideal candidate will need to be highly organized, able to anticipate needs, comfortable working at a fast pace, and most importantly must be kind & service oriented. Additionally, this rock star needs to be tech savvy with the ability to learn various software platforms quickly.

What is expected?

This is a full-time job, 40 hours per week. The AA is expected to be on call occasionally. There may be some travel between the offices. It will be a behind the scenes position for the most part. It is not a position for someone looking to become a real estate agent, this is a support role. Plan to be pushed to your full potential, to reach high goals, be lifted up, and appreciated!

Job Responsibilities:

• Greeting Guests & Agents
• Manage company calendar

• Answer Office Phones

• General Office Management - order supplies, maintain inventory, etc.

• Mail Distribution

• Assist with onboarding new agents

• Errands, gifting and personal note coordination

• Administrative tasks such as writing memos, tracking in spreadsheets, fielding phone calls

• Administrative responsibilities for PREG Portside Foundation

• Be fluent with PREGs software programs

Qualifications Skills:

• Highly flexible, resilient, resourceful, trustworthy, and self-motivated team player.

• Leadership skills and confidence to prioritize and manage projects independently.

• Excellent writing skills required and appreciated.

• Ability to handle confidential information in a professional and discrete manner.

• Utmost attention to detail and timely follow up.

• Have the unique ability to balance workload under short deadlines and pivot to changing priorities in a fast-paced environment

• Interested and comfortable with technology for businesses

• Advanced GSuite, Word, Excel, PowerPoint, CRM, Zoom, Social Media Skills

TO APPLY (applications due by May 11, 2022):

Please answer these questions in a cover letter and submit with your resume:

1. What appeals to you about this type of position?

2. Are you familiar with Portside Real Estate Group, if so, what do you know about us?

3. Share an example of how you are EXTREMELY detail oriented, either inside or outside the workplace!

We are looking forward to hearing from you and THANK YOU for your time!!! : )

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Work Location: Multiple Locations