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Executive Assistant

Porvox Speak
Dayton, OH Full Time
POSTED ON 5/10/2024

We are looking for a responsible Executive Assistant to perform clerical tasks in a well-organised and timely way. You will need to act proactively and without guidance while understanding the needs and characteristics of people with whom you work with.


Responsibilities


  • Be the point of contact between the executives and company employees/clients and manage information flow
  • Manage executives’ diaries and arrange their daily schedule (set up meetings, travel, speaking engagements)
  • Oversee the performance of other clerical and administrative staff
  • Act as an office manager by keeping up with office supply inventory
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Screen and direct phone calls and distribute correspondence
  • Devise and maintain office filing system


Requirements


  • Proven working experience as an executive assistant or senior executive assistant
  • Excellent MS Office knowledge and English proficiency
  • Outstanding organisational and time management skills
  • Aware of the latest office gadgets and applications
  • Acquainted with office management systems and procedures
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • High School degree
  • PA diploma or certification would be considered a plus


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