Job Posting for Data Management Specialist ( Winthrop Scatter Sites ) at Postgraduate Center for Mental Health
JOB SCOPE: The Data Management Specialist ensures all property management and related program records are maintained and up-to-date. This position requires interaction with residents, program staff, Managers and Executive Management. Major areas of responsibility include calculating and collecting resident rent and updating leasing documentation in the electronic database.
ESSENTIAL FUNCTIONS:
Maintains accurate general and financial records for the program
Answers and screens telephone calls, directs callers, and takes messages
Receives and screens visitors, and provides support to visitors, as needed
Performs general office duties including filing, photocopying, and faxing
Records rent payments and financial information in the electronic database (RealPage)
Calculates and reports weekly arrears and disburses arrears letters to tenants
Reviews tenant’s and applicant’s financial files for tax credit eligibility, as needed
Drafts leasing documentation and other tenant documents.
Interacts with outside Landlords and Management Companies regarding leasing matters
Utilizes RealPage, MS Excel, and Foothold and any other software program to maintain, analyze and secure resident information
Assists in maintaining eviction related documents and communicates with law firms
Performs other duties and assists with special projects, as needed
Assists Scatter Site Managers with data analysis, as requested
Participates in residential staff meetings.
Adhere to personnel and residential policies and procedures as outlined in the PCMH Personnel Policies and Procedures Manual and the Residential Policies and Procedures Manual.
Performs other duties, consistent with the goals and objectives of the program, as assigned by the Program Director or Regional Director for Residential Services.
Scheduled Shift: MONDAY-FRIDAY 9AM to 5PM
Hourly Rate : $27.00
KNOWLEDGE:
Advanced Knowledge of Microsoft Office, including MS Excel
Foothold AWARDS
RealPage
SKILLS AND ABILITIES:
Strong customer services skills
Excellent interpersonal skills and ability to relate to residents.
Strong oral and written communication skills
Ability to effectively manage time
Good judgment
Effective problem solving and analytical skills.
Excellent organizational and planning skills.
Detail Oriented
Basic Math Skills: Addition, Subtraction, Multiplication, Division, Decimals
EDUCATION AND EXPERIENCE:
Bachelor’s Degree or High School Diploma plus a minimum of three years office experience, preferably in a secretarial or administrative assistant capacity.
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