What are the responsibilities and job description for the Election Coordinator position at Pottawattamie County?
An individual in this position is responsible for assisting with conducting elections and processing the procedural requirements for voter registration and election information according to county, state and federal statutes.
Pottawattamie County offers employees a strong benefit plan at a reasonable cost. Benefit offerings include health, dental, vision, life insurance, long-term disability, and other voluntary benefits.
To highlight some of our amazing benefits:
- We offer a family plan at $225.70 per month cost to the employee, with an additional $30 savings if the employee participates in the wellness program.
- $500 family deductible
- 100% employer paid long-term disability coverage
- Premium free dental coverage
- generous paid time off; sick leave and vacation leave
- IPERS retirement; Unlike benefits from other retirement plans, IPERS benefits aren’t tied to the performance of the stock market. With IPERS, you don’t need to make complicated investment decisions for your retirement dreams to become a reality.
This position will remain posted until filled.
Oversees and performs the registering of new voters, arranging of outside voter registration sites, deleting of ineligible voters from files and maintenance of all other registered voter information according to established procedures and county, state and federal statutes.
Prepares election supplies, equipment, tally books and boards and distributes them to election precincts prior to each election.
Proofreads and verifies accuracy of ballots prior to each election.
Enters data regarding voter registration according to established procedures.
Assists in the distribution of absentee ballots and performs data entry for election information.
Supervises, trains and assigns daily work for the temporary election workers.
Travels to polling precincts to ensure that election procedures are adhered to and resolve any problem situations that may arise.
Maintains inventory of election supplies and orders new supplies as necessary.
Secures locations of polling precincts for elections.
Assists in the filing procedures of candidates for all elections handled by the County to ensure deadlines are met and required information is obtained and on file.
Assists with campaign finance and related reports and distributes them according to established procedures.
Assists in counting ballots on election night.
Assists in coordinating township, city and school elections, including, but not limited to, maintaining a list of positions eligible for elections and contacting townships for nomination papers.
Assists in notifying precincts of election procedures prior to each election.
Assists in preparing, maintaining and distributing a variety of election data and documents including election data for canvas, weekly voter update and precinct maps.
Prepares and maintains various files, records, reports, correspondence and other departmental documents.
Serves as a Notary Public for the department.
Performs various clerical duties such as typing, photocopying, and verifying accuracy of documents.
Answers telephone, takes messages, refers callers to appropriate source for assistance or provides information to callers according to departmental procedures.
Greets individuals who come to the department, determines their needs, directs them to the appropriate source for assistance and/or independently answers their questions and provides information as requested.
Operates standard office equipment in the performance of job duties.
Establishes and maintains effective working relationships with the general public, governmental officials, supervisors and co-workers.
Performs other duties as directed or as the situation dictates.
Knowledge of voter registration process, including handling problem registrations and deleting registrations for voters convicted of felonies.
Knowledge of the absentee ballot system and procedures.
Knowledge of and ability to apply applicable sections of the Code of Iowa as well as county, state and federal regulations.
Knowledge of and ability to utilize supervision and management skills.
Knowledge of and ability to utilize computers and software applications in the performance of job duties.
Knowledge of routine office procedures, standard clerical techniques and office equipment.
Knowledge of and ability to utilize the English language, proper grammar, vocabulary, spelling and punctuation.
Ability to plan, assign, direct and supervise the work of subordinates.
Ability to apply departmental policies and procedures in the performance of job duties.
Ability to perform job duties efficiently while managing frequent interruptions.
Ability to accurately prepare and maintain various records, reports, correspondence and other departmental documents.
Ability to plan and organize a personal work schedule, set priorities and meet deadlines.
Ability to accurately perform mathematical calculations in the performance of job duties.
Ability to maintain the confidentiality of all departmental communications, documents and transactions.
Ability to communicate effectively in English, both verbally and in writing.
Ability to understand and follow both oral and written instructions.
Ability to deal with the general public in a courteous and tactful manner.
Ability to establish and maintain effective working relationships with the general public, governmental officials, supervisors and co-workers.
Ability to type accurately.
Ability to operate standard office equipment in the performance of job duties.
Ability to apply proper telephone etiquette.
Ability to operate a motor vehicle safely and in compliance with traffic laws and regulations.
Must possess a high school diploma or GED equivalent.
Must be able to become a Notary Public and maintain it during the course of employment.
Must possess a valid driver’s license at the time of hire and maintain it throughout the course of employment.
Experience in county election procedures preferred.
Salary : $20 - $25
