Office Administrator

Potter's Wheel is a faith-based organization seeking a mature, skilled Administrator with strong organzational skills and ability to work with the public.

JOB DESCRIPTION

Title: Administrator

Reports To: Executive Director

Pay Status: Hourly

Exemption Status: Non-Exempt

General Summary and Objective: Supervise day-to-day operations, maintain ongoing fiscal management, maintain communications, and run organization’s social media account.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Supervise day-to-day operations
• Ensure safety and security of the building and grounds
• Maintain keys
• Maintain security cameras

• Supervise receptionist staff and volunteers
• Keep calendar up-to-date
• Maintain computers, phone system, and other office equipment
• Assist with building projects and maintenance

• Maintain ongoing fiscal management
• Maintain Accounts Receivable, Accounts Payable, and Payroll
• Manage funds, including credit card accounts
• Prepare weekly and monthly financial reports
• Prepare end of year giving statements
• Prepare tax documentation

• Maintain communications
• Maintain accurate records
• Statistics
• Board documents
• Donor database through Bloomerang
• Volunteer forms and background checks
• Financial back up and audits

• Maintain social media accounts
• Oversee photos and video for promotion
• Collect stories and data points for publication
• Communicate regularly with Executive Director
• Assist with appeals, newsletters and mailings

Additional Responsibilities:

• Attend all staff meetings
• Cooperate with other departments as needed
• Performs other duties as assigned

Requirements (knowledge, skills, abilities, education, etc.)

• Fully committed follower of Christ
• Member of a Bible-believing local church
• Champion of vision, values, and culture of Potter’s Wheel
• Strong organizational skills
• Strong relationship-building skills
• Demonstrated capacity to manage multiple responsibilities at once
• Ability to collaborate with community partners
• Exceptional model of personal integrity
• High school diploma or equivalent
• Minimum 2 years experience in related field

• Ability to convey a positive professional image and to maintain confidentiality

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers and social media. It requires frequent in-person connections with people.

Physical Demands

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, use hands and fingers, and reach with hands and arms.

Position Type/Expected Hours of Work

This position is full time, 40 hours per week. Normal working hours are Monday through Friday 8:00AM-4:00PM

Travel

This position may include travel to local outreach events as needed and travel to conferences or training that are associated with this position.

October 4, 2021

The statements listed are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of duties and requirements. This does not establish a contract for employment and is subject to change at the discretion of the employer.

Job Type: Full-time

Pay: $15.00 - $17.00 per hour

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Education:

• Bachelor's (Preferred)

Experience:

• Administrative experience: 1 year (Preferred)

Work Location:

• One location

Work Remotely:

• No

Work Location: One location