Director of Finance

***REMOTE POSITION***

Job Description: The Director of Finance directs the financial activities of the organization including general accounting, AP, AR, payroll, contracts, pricing, financial planning, and procurement. The Director of Finance establishes, implements, and maintains financial controls, practices, and procedures to ensure compliance with corporate policy and various external regulations.

Essential Functions:

Finance, Accounting & Billing

• Prepares and inputs monthly general ledger entries & GL and balance sheet reconciliations.
• Prepares monthly allocations.
• Oversees the accounting process; reviews and approves journal entries and GL account reconciliations.
• Prepares monthly, quarterly, and yearly financial statements, sales by state, payroll by state.
• Prepares project status reports.
• Prepares Project Sales Accrual & Funding Schedules.
• Prepares various financial analysis and/or documents.
• Performs Health & Welfare reconciliations.
• Prepares and disseminates financial reporting to CPA.
• Sets up Vendors and payments for on-line banking.
• Performs bank reconciliations.
• Manages overall costs to achieve financial targets.
• Prepares and organizes documentation requested for internal and external audits (Worker comp, 401(k), etc).
• Prepares annual estimated payroll wages (Worker Comp) and sales (General Liability) for Insurance Broker.
• Set up new Customers/Jobs, classes, accounts in QuickBooks.
• Set up new labor categories, payroll items, and schedules in QuickBooks.
• Prepares Medical Costs summary file for input in QuickBooks for W2’s.
• Prepares and processes W2’s.
• Annual & 5-year Census reports.
• Reviews Bi-Weekly payroll hours reports for discrepancies/ errors.
• Reviews aged Accounts Receivable reports and notify customers as needed.
• Monitors established internal controls to ensure compliance.
• Ensures SCA and other government contracting regulatory compliance.
• Performs other related duties as assigned.

Billing

• Prepares original set up of excel invoices & expenditures for tracking of inception to date and expenditures reaching funding limits.
• Updates invoicing/expenditures with funding as issued.
• Maintains and updates billing rates in required excel spreadsheets.
• Review and approve billing invoices.

Contracts

• Interfaces with the various customers regarding contract funding requests or customer requested documents.
• Requests equitable adjustments related to Option periods, AWD/CBA adjustments, overtime, or other economic impacts as needed.
• Reviews and ensures proper contractual coverage at time of award.
• Manages contract modifications regarding funding during the contract execution period and handles contractual issues during close-out.
• Designated POC with DCAA and coordinates all audit requests with appropriate functional areas to ensure deadlines are met.

Pricing

• Performs all Pricing requirements for new Contracts and task orders.
• Requests needed documents to support pricing from outside entities, i.e. WC, GL, auto insurance, etc.
• Prepares and submits equitable adjustments to all customers.
• Interfaces with current and potential customers regarding pricing requirements.

Education: Bachelor’s degree in Finance/Accounting required. Masters degree in Business or Finance and CPA preferred.

Qualifications: Minimum ten (10) years of increasing Accounting/Finance responsibility with a Department of Defense (DoD) government contractor. QuickBooks experience preferred. SCA, FAR and CAS knowledge required. Requires a high degree of analytical and critical thinking skills and is adept at working with unstructured tasks.