Senior benefits Administrator

Job Summary:

The Senior Benefits Administrator (SBA) plays a vital role in enabling the PPLSI HR Team to deliver on our Vision/Mission Statements to all stakeholders by focusing on flawless delivery against the HR Strategic Plan with primary focus on Benefits, (both self-insured and fully insured), Retirement Plans, Wellness Programs, and Leave Management to maximize company attractiveness and retention of talent.

Under minimal supervision, the SBA is responsible for the day-to-day operations of group benefits programs and leave management ensuring that PPLSI is in compliance with all federal, state, and local laws and regulations and is the subject matter expert for areas of responsibility. The SBA will develop communication strategies to enhance employees’ understanding and utilization of PPLSI benefit and leave programs and strives to maximize return on investment.

The SBA works collaboratively with the VP, Human Resources to develop progressive and proactive benefits and leave management strategies aligned with and supportive of PPLSI’s business strategy, goals, objectives and culture and provides motivation, incentives and rewards for effective employee performance. The SBA will use strong analytical skills with attention to detail and follow through, strong teamwork and collaborative skills, and a demonstrated ability to manage multiple projects with competing demands.

The SBA will utilize exceptional vendor management skills to seek out and utilize services provided by our broker partners and other benefit and leave vendors to ensure that services are maximized to their full potential.

Responsibilities:

Benefits Administration 

• Manages all aspects of day-to-day benefit functions including retirement plans, health, dental, vision, STD & LTD, Life, and other ancillary benefits 

• Manage vendor/TPA relationships to ensure contractual requirements are met and service offerings are utilized to their full extent 

• Perform regular benefits invoice reconciliations to ensure accuracy in monthly carrier billings 

• Represent PPLSI as the primary contact with key benefit vendors and brokers 

• Performs regular audits, including 401k, to ensure proper payroll deductions, compliant benefits programs, and benefit data integrity 

• Maintains/oversees compliance with company policies and state and federal regulations such as HIPAA, FMLA, COBRA, and ERISA 

• Evaluates the efficiency and value of current benefit programs and make recommendations for improvement 

• Partners with Workday Administrator to ensure accurate and compliant administration of employee benefits 

• Ensure compliance with applicable US government (federal and state) regulations and laws, as well as timeliness and accuracy of required reporting. 

Employee/Stakeholder Communication 

• Partner with Benefits Broker to develop an annual employee communication calendar 

• Conduct Employee Benefits orientation, Open Enrollment group and individual sessions, and monitors and ensures completion of Employee enrollments 

• Utilizing Benefits Advocate, ensure high-quality and timely response and resolution is provided to routine employee inquiries 

• Handle escalated benefit inquiries and complaints to ensure quick, equitable, and courteous resolution 

• Assist beneficiaries in navigation steps needed for facilitation of COBRA, Life Insurance, and retirement plan distributions 

Leave Management 

• Manage relationship with LOA TPA to ensure contractual requirements are met and service offerings are utilized to their full extent 

• Ensure compliance with all federal, state, and local laws and regulations 

• Develop and implement processes and procedures for FMLA to ensure that all stakeholders are engaged and LOAs are managed efficiently 

• Monitor FMLA absences (including intermittent) and communicate statuses with employees and managers throughout the process and leave to ensure that all are informed 

• Partner with the Organizational Effective Specialist to ensure the FMLA policy is current and clearly outlines employee and manager responsibilities 

• Partner with the Organizational Effective Specialist to develop and deliver manager training on FMLA requirements and manager responsibilities 

Wellness Program 

• Develop the Wellness Communication calendar to include communication focus pieces and events 

• Partner with BCBS on wellness initiatives to ensure the focus is targeted and value added 

• Lead the Wellness Committee and increase engagement of the members 

• Increase awareness of the Wellness Committee across the organization 

• Ensure that all facets of wellness are included, e.g. health, mental, financial, etc. 

Education, Knowledge, and Experience Required 

• Bachelor’s Degree in Business, Management, Human Resources, or similar field preferred.  

• 4-7 years managing benefits, experience with both fully insured and self-insured plans preferred  

• An ability to thrive in an environment where priorities change daily, and where employees wear many hats, detailed-oriented, and thrives in a fast-paced environment. The ability to think "outside the box" and prioritize tasks and decisions in a timely manner.   

• Self-directed, yet effective working part of a collaborative HR team and understands HR’s role.  

• Responsive and customer-focused with a demonstrated use of professional judgment.  

• Exceptional verbal and written communication skills with the ability to speak confidently to large audiences  

• CEBS certification preferred.  

FLSA Status  

• Exempt, Overtime may be required.  

Department:

9351 Human Resources

Time Type:

Full time

Commitment to Equal Opportunity

PPLSI conforms to all the laws, statutes, and regulations concerning equal employment opportunities.  We strongly encourage women, minorities, individuals with disabilities and veterans to apply to all of our job openings.  We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, status as a protected veteran, and basis of disability or any other federal, state or local protected class.  We prohibit retaliation against individuals who bring forth any concerns, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any concerns or otherwise oppose discrimination.

If you require a reasonable accommodation to complete the application process, please contact Human Resources at: humanresources@legalshieldcorp.com.