Adminsitrative Associate III (Student Affairs)

Job TitleAdminsitrative Associate III (Student Affairs) Agency Prairie View A&M University Department Office of Student Affairs Proposed Minimum Salary$12.07 hourly Job LocationPrairie View, Texas Job TypeStaff Job Description The Administrative Associate III works under general supervision and provides complex administrative support work. This position reports to the Associate Vice President for Student Affairs / Dean of Students. This position may pay more than the minimum proposed salary listed above, depending on experience and/or qualifications of the selected candidate. Responsibilities: Order office supplies and maintain inventory, track purchase orders, verify invoices and resolve billing problems and errors with vendors and/or accounting office; maintain accurate records of all purchased items; holds Procurement Card; maintain and reconcile monthly reports for the department, all transaction in accordance with the Procurement Card Program Policy; and maintain monthly review of statements of all account reconciliation. Coordinate the leave and travel activities and manage the records for the department including the Workday System and Concur; Department Administrator for leaves and review bi-weekly time sheet for student workers. Serve as Student Emergency Assistance Fund Administrator. Handle emails, phone calls, and walk in guests with care and determine best course of action for them; scan or read incoming materials in order to determine how and where they should be classified or filed; read and review all incoming correspondences including emails, letters, and job postings for appropriate routing. Maintain and coordinate the Dean of Students calendar Prepare various forms and requests for the department: leaves, travel arrangements, payroll adjustment, memos, and letters as needed; and generate posters and flyers for the department-sponsored programs and advertise/distribute campus-wide emails. Perform other job-related duties as assigned. Required Education and Experience: High School or equivalent combination of education and experience. Three years of related experience in general office, accounting or personnel operations. Preferred Education and Experience: Bachelor's degree. Five years of related experience. Required Knowledge, Skills and Abilities: Ability to multitask and work cooperatively and collaboratively with staff colleagues, students, faculty and others. Excellent verbal and written communication skills. Computer applications and social media competency. Strong interpersonal, organizational, and customer services skills. Job Posting Close Date: 06/26/2024 Required Attachments: Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional. Resume or Curriculum Vitae Cover Letter Application Submission Guidelines: All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site. The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process. Background Check Requirements: All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer. For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses, and educators, PVAMU offers baccalaureate degrees, master’s degrees, and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of “the first class” in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System.  The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research, and service. PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston. For more information, visit www.pvamu.edu. Your career opportunities with a “University of the First Class” begins here! Prairie View A&M University is an Equal Opportunity/ Affirmative Action/ Veterans/ Disability Employer. If you need assistance in applying for this job, please contact (936) 261-1730. https://youtu.be/xcPdDOR3KTE https://youtu.be/NjUKQY1hVI8 The following links will open in a new tab. About PVAMU Human Resources Employee Benefits Office of Equal Opportunity and Diversity PVAMU Newsroom PVAMU YouTube