Accounts Payable Clerk

Prairieland FS, Inc.
Jacksonville, IL Full Time
POSTED ON 8/3/2023 CLOSED ON 9/18/2023

What are the responsibilities and job description for the Accounts Payable Clerk position at Prairieland FS, Inc.?

Accounts Payable Clerk - Prairieland FS, Inc. - Jacksonville, IL

At Prairieland FS, you have the opportunity to make an immediate impact. Working with the industry's top professionals, you'll develop new expertise through varied job experiences and company-sponsored training programs. And you'll be recognized and rewarded for your contributions. Plus, FS believes in attracting and retaining diverse talent. You can contribute your unique experiences and background to build a community that fosters mutual respect and meaningful relationships.
PURPOSE AND SUMMARY STATEMENT

Under the direction of the Assistant Controller, is responsible for the processing of all properly approved invoices presented to the company for payment. Develops processes and procedures to improve efficiencies.

ESSENTIAL JOB FUNCTIONS

  • Ensures the timely processing of invoices and credits to maximize available discounts and minimize additional service charges.
  • Reviews invoices for proper authorization and account coding.
  • Prepares invoices for product/expense deadlines and meets deadlines monthly.
  • Verifies and corrects vendor data, payments, invoices, credits, and discount terms, including verifying invoices to reflect the appropriate sales tax amount prior to entering them into the computer.
  • Communicates in a professional manner with staff and vendors regarding missing documentation, approvals, pricing, or any other discrepancies.
  • Assures that sales taxes are paid or accrued.
  • Enter new vendors into the system and updates information in the master files as needed.
  • Assures that items received for resale have been physically received before the invoice is processed. (A receipt of the product is attached to the invoice.)
  • Research vendor complaints/problems/check issues.
  • Prepares analysis of invoices as requested.
  • Files paid invoices daily.
  • Maintains all payables files in accordance with retention guidelines.
  • Keep track of prepay invoices and enter them into an Excel spreadsheet.
  • Reviews and monitors expenditures for propriety. Alerts management where individual expenditures seem excessive or not in keeping with company guidelines.
  • Writes/stamps/stuff/mail checks daily.
  • Deal with sales tax issues/questions from locations/vendors.
  • Finalize reconciliation of prepay balances to financial trial balance monthly.
  • Reports 1099 at calendar year-end.
  • Add item numbers for inventory.
  • Answer the phone and direct customers to the appropriate department.

OTHER JOB FUNCTIONS

Performs all other duties as assigned.

REQUIREMENTS

Educations and Experience

  • Normally requires a high school diploma, or the equivalent thereof, and two or more years of college directed towards accounting or experience in an office-controlled environment.
  • Understanding and experience with reconciliation, accounts payable and receivable, inventory, internal controls, petty cash, and billing.
  • Proficient in Microsoft Excel.

Functional Competencies

  • Proven professional communication, persuasion, and customer service skills.
  • Proven team-building skills and the ability to work independently and in a team-oriented environment.
  • Demonstrated planning, organization, time management, and problem-solving skills.
  • Ability to use the computer and “attention to detail” skills and the ability to use the computer to enhance business processes.

Core Competencies

Demonstrated core competencies including business knowledge, collaboration, communication, customer focus, decision-making, and skill development.

Other Requirements

  • Ability to work hours other than those considered normal at various times throughout the year to meet deadlines and demands.
  • Must have and maintain a valid driver’s license and satisfactory driving record.
  • Ability and willingness to participate in required training that may include education on policies and procedures and additional training as it relates to the requirements of the position.

Prairieland FS, Inc. is an equal opportunity employer, always looking for hardworking individuals to join our team.

Nearest Major Market: Springfield
Job Segment: Clerical, Research, Administrative

Salary : $36,600 - $46,400

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