Accounts Payable Clerk

As an Accounts Payable Clerk, your primary responsibility is to ensure accurate and timely processing of financial transactions related to the company's accounts payable function. You will be responsible for verifying and recording invoices, reconciling statements, and maintaining vendor relationships. Attention to detail, organizational skills, and a strong understanding of accounting principles are essential.

Key Responsibilities:

• Invoicing Processing:
  • Work very closely with the purchasing group. Open communication is a must.
  • Receive and review incoming invoices, ensuring they are complete and accurate.
  • Match invoices with purchase orders and receiving documentation to verify the accuracy of billing and pricing information.
  • Code invoices to appropriate general ledger accounts & cost centers.
  • Enter invoice details, scan invoices into SAP for processing and payment
• Vendor Management:
  • Maintain accurate and up to date vendor records, including contact information, payment terms, and tax details.
  • Communicate with vendors regarding invoice and payment-related inquires, disputes, and adjustments.
  • Build and maintain positive relationships with vendors to ensure smooth payment processing and resolve any vendor-related issues.
• Reporting and Reconciliation:
  • Prepare regular accounts payable reports.
  • Reconcile accounts payable transactions and statements to ensure accuracy and completeness.
  • Assist in month-end closing processes in addition to annual audits, including journal entries and financial reporting.
• Compliance and Process Improvement:
  • Ensure compliance with company policies, accounting standards and relevant regulations
  • Identify opportunities for process improvement and participate in the implementation of automation tools or streamlined procedures.
  • Contribute to the development and maintenance of accounts payable policies and procedures.

Qualifications and Skills:

• B/S in Accounting or Finance a Plus.
• Proven experience as an accounts payable/Staff Accountant.
• Strong knowledge of basic accounting principles and practices.
• Proficiency in using SAP and MS Office applications, particularly Excel.
• Excellent attention to detail and accuracy in data entry and record-keeping.
• Strong organizational and time management skills, with the ability to prioritize and meet deadlines.
• Effective communication and interpersonal skills to collaborate with internal teams and external vendors.
• Ability to handle confidential information with integrity and professionalism.
• Analytical and problem-solving abilities to resolve issues and discrepancies.